Meeting Room Policies

The Fayette County Public Library has meeting rooms for library programs (the Distance Learning Center and the Public Meeting Room), and makes these facilities available to nonprofit organizations within Fayette County (Maximum of four (4) meetings per year).

The Distance Learning Center is available for small meetings and has a capacity of up to 15 people. The Public Meeting Room is available for large meetings and has a capacity of up to 150 people.

Permission to use the rooms does not constitute endorsement or sponsorship of any program or event by the library. The library's name may be used only in reference to location, not sponsorship. Applications for use of the rooms must be submitted at least 10 days in advance of the proposed meeting. The library may cancel any reservation in the event of a conflict with a library program. Notice of such cancellation will be given as soon as possible. Organizations must notify the library of any cancellation on their part as soon as possible. The library cannot be responsible for items left in the rooms.

 

The following regulations apply to all meetings conducted in the Fayette County Public Library facilities:

• A $50.00 refundable deposit shall accompany the application.The deposit must be a check or money order payable to the Fayette County Public Library with the name of the person or organization requesting the room imprinted on the check. Deposits will be returned if the reservation cannot be confirmed or after the meeting upon inspection of the room.
• The organization conducting the meeting shall be financially responsible for damage to walls, floor covering, tables, chairs, kitchen equipment and/or fixtures and any other contents of the rooms.
• The organization in whose name the reservation has been confirmed shall be the same organization conducting the meeting for which the application is made. Applicants must be at least 21 years of age and must be residents of Fayette County. No admission fee may be charged.
• Use of the library meeting rooms shall be limited to the dissemination of information. Library meeting rooms may not be used for personal or private profit.
• Library meeting rooms may not be used for social gatherings.
• Library meeting rooms may only be scheduled for use during regular library operating hours. All meetings must concluded by 8:30 p.m. Monday through Thursday, and 5:30 p.m. Friday and Saturday.
• After the meeting, a representative of the organization must meet with a library staff member to check the room, return the key and record the number of participants at the meeting.
• Programs or meetings may not disturb the use of the library by other patrons.
• Smoking and/or alcoholic beverages are not permitted.
• Groups using the kitchen must furnish their own supplies such as cooking and eating utensils, cloths, cleaning supplies, paper goods, et cetera, and must leave the kitchen in an orderly fashion.
• The room must be vacuumed and the garbage must be taken out. A vacuum cleaner and broom are available at the circulation desk and must be returned after use.
• Nothing may be attached to any surface of the room other than the bulletin board. Bulletin boards and dry erase boards must be cleaned at the close of the meeting.
• Use of the room by the library or the county governing authorities for any purposes shall be permitted.
• All meetings must be open to the public should anyone wish to attend.

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You may download a copy of the Fayette County Library Meeting Room Application.*

* Users must have Adobe Acrobat Reader® installed on their computer to view or print this file.This is a free download available through Adobe.

 

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