Action Agenda
Board of Commissioners
August 12, 2010
7:00 P.M.
The Board of Commissioners of Fayette
County, Georgia, met in Official Session on Thursday, August, 2010, at 7:00
p.m. in the Public Meeting Room of the Fayette County Administrative Complex,
Commissioners Present:
Staff Present:
Jack Krakeel,
Scott Bennett,
Floyd L. Jones, Deputy Clerk
____________________________________________________________________________________________________________________________________________________________________
Call to Order, Invocation, and Pledge of Allegiance
Chairman Smith called the
August 12, 2010 Board of Commissioners meeting to order at 7:04 pm.
Commissioner Hearn gave the
Invocation.
Chairman Smith led the
audience in the Pledge of Allegiance.
Acceptance of Agenda.
Chairman Smith asked for New
Business Item D to be removed from the agenda because he was awaiting
additional information on this issue.
Commissioner Horgan moved to
approve the agenda as published and to exclude New Business Item D from the
agenda. Commissioner Hearn seconded the
motion. The motion passed unanimously.
PRESENTATION /
RECOGNITION:
A.
Presentation
by Clerk of Court
Clerk of Court
Chairman Smith told the audience that he personally
knew Mr. Nolan and his parents, and he told Mr. Nolan it was a pleasure to
watch him grow and mature into the man he is.
He congratulated Mr. Nolan, commended him for a job well done, and said
he was a model for youth in the Fayette Community.
PUBLIC
COMMENT:
No one
spoke during Public Comment.
CONSENT
AGENDA:
Commissioner
Horgan moved to approve Consent Agenda Items 1-23. Commissioner Hearn seconded the motion.
Commissioner
Maxwell noted that he was not present for the July 7, 2010 Board Meeting, and
he asked for Consent Item 23 to be removed from the Consent Agenda since he
could not vote on the July 7, 2010 Minutes.
Commissioner
Horgan amended his motion to approve Consent Agenda Items 1-22. Commissioner Hearn seconded the amended
motion. The amended motion passed
unanimously.
1.
Approval
of appointment of Dr. Dave Lee to the
2.
Approval
of reappointment of Darryl McKinney to the
3.
Approval
of reappointment of Joan Smith to the
4.
Approval
of staff’s recommendation to issue a Request for Proposal (RFP) from qualified
environmental firms to conduct post-closure environmental monitoring and
compliance activities at the County’s solid waste facilities on First Manassas
Mile Road.
5.
Approval
of staff’s request to accept Foxhall Farms III and IV as a Street Light
District in
6.
Approval
of staff’s recommendation to continue the maintenance agreement between Fayette
County and Motorola for the 800 MHZ ASTRO Simulcast System, and to authorize
the Chairman to sign the renewal contract for the term of July 1, 2010 through June
30, 2011, pending the County Attorney’s review and approval.
7.
Approval
of staff’s recommendation for approval of the Amendment to the Frequency
Reconfiguration Agreement between Fayette County and Sprint Nextel Corporation,
required by the rebanding of the 800 MHZ public radio system used by the
Fayette County 911 Center, pending review and approval by the County Attorney.
8.
Approval
of a request from the Sheriff that the Chairman be authorized to execute the
Annual Federal Equitable Sharing Agreement and Certification between Fayette
County and the U.S. Departments of Justice and Treasury for the period of July
1, 2010 through June 30, 2011.
9.
Approval
of the Sheriff’s Office request to amend the FY2010 Overtime Budget for the
10.
Approval
of the Sheriff’s Office request to amend the FY2011 Sheriff’s
11.
Approval
of staff’s request to authorize the Chairman to sign a Quitclaim Deed and
Maintenance Agreement between Fayette County and the Georgia Department of
Transportation for related easements and right-of-way for the widening of State
Route 74 South, Project Number STP-209-1(2).
12.
Approval
of staff’s request to authorize the Chairman to sign a Quitclaim Deed and Maintenance
Agreement between Fayette County and the Georgia Department of Transportation
related to easements and right-of-way for the intersection improvements at
State Route 92 and Hilo Road / Kingswood Drive, Project Number
STP00-0000-00(399).
13.
Approval
of staff’s recommendation to authorize execution of a contract with the
14.
Approval
of staff’s recommendation to authorize the Chairman to sign the proposed
Right-of-Way Deed and other documents required by the Georgia Department of
Transportation (GDOT) for the conveyance of approximately 0.105 acres to the
GDOT at the intersection of Padgett Road and State Route 85.
15.
Approval
of staff’s request to amend the FY2011 Road Department Budget by carrying for
$7,590 from the department’s FY2010 Road and Construction Equipment Account for
the purchase of a 12-ton, dual-axle equipment trailer.
16.
Approval
of staff’s recommendation to award Bid #754 to low-bidder Allen Vigil Ford in
Morrow, in the amount of $28,655, for the purchase of a Sign Shop truck for the
Road Department.
17.
Approval
of staff’s request to amend the FY2011 Library Budget by carrying forward
$108,000, the remaining available FY2010 budget funds for the Library SPLOST
Subscriptions-Books Account.
18.
Ratification
of approval of the “Agreement for Billing Services” between Fayette County and
the Town of Brooks which enables the County Water System to bill Brooks’ sewer
customers.
19.
Approval
of staff’s recommendation to extend Chemical Bid #718, for an additional twelve
months, to eight companies that were low bidders on items used by the Fayette
County Water System for water treatment.
20.
Approval
of staff’s recommendation to approve the Drinking Water Testing and Related
Services Contract with the Georgia Department of Natural Resources for a period
of three years beginning July 1, 2010 and ending June 30, 2013, and
authorization for the Chairman to execute the Contract pending review and
approval of the County Attorney.
21.
Approval
of the Water Committee’s recommendation to authorize engineering, plans and
specifications for a waterline extension to Ellen’s Ridge Subdivision from
Sandy Creek Road, up to Coastline Road to Milam Road.
22.
Approval
of the Water Committee’s recommendation to adopt the State’s newly mandated
water restrictions.
23.
Approval
of the June 24, 2010 Board of Commissioners Minutes, and the July 7, 2010 Board
of Commissioners Minutes.
Commissioner Frady moved to approve the June 24, 2010
Board of Commissioners Minutes.
Commissioner Horgan seconded the motion.
The motion passed unanimously.
Commissioner Horgan moved to approve the July 7, 2010
Board of Commissioners Minutes.
Commissioner Hearn seconded the motion.
The motion passed 4-0-1 with Commissioner Maxwell abstaining from the
vote.
OLD
BUSINESS
B. Continued
discussion by Chief Finance Officer
Chief Finance Officer
County Administrator Jack Krakeel also informed the
Board, audience, and staff although the Agenda indicates that the required
Public Hearing on the millage rates would be held on August 26, 2010 that the
Public Hearing should actually occur on Wednesday, September 1, 2010 in order
to meet legal notice requirements.
C. Consideration
of staff’s request to approve a waiver of the county’s allocation of $1,117,449
for issuing Qualified Energy Conservation Bonds and authorization for the
Chairman to execute said waiver and Resolution 2010-14 confirming the waiver.
Chief Finance Officer
Commissioner Horgan moved to approve a waiver of
NEW
BUSINESS
D. Discussion
of the possible abandonment of a portion of Snead Road west of Old Greenville
Road and subsequent conveyance of the County’s prescriptive easement to the
adjacent property as a part of completing the County’s paving project.
Item D was removed from the agenda during the
Acceptance of Agenda.
E. Discussion
of staff’s recommendation to approve the concept design for SPLOST Project No.
B-2, known as the
Public Works Director Phil Mallon discussed staff’s
recommendation to utilize the Alternative 3 concept design for SPLOST
Project No. B-2, and he discussed what is involved with Alternative 3.
The Board’s consensus was to proceed
with Alternative 3 as recommended by staff.
F. Consideration
of Water Committee’s recommendation to award the annual contract for Waterline
Extensions for Fiscal Year 2010 to the low bidder, Lantz Construction, in the amount
of $635,325.00, and to authorize the Chairman to sign said contract, pending
review by the
Water System Director Tony Parrott explained the Water
Committee’s recommendation to award the annual contract for Waterline
Extension’s for Fiscal Year 2010 to the low bidder, Lantz Construction.
Commissioner Horgan moved to approve the Water
Committee’s recommendation to award the annual contract for Waterline
Extensions for Fiscal Year 2010 to the low bidder, Lantz Construction, in the amount
of $635,325, and to authorize the Chairman to sign said contract pending review
by the
Commissioner Horgan amended the previous motion to be
applicable for Fiscal Year 2011 instead of Fiscal Year 2010. Commissioner Hearn seconded the amended
motion. The motion passed unanimously.
ADMINISTRATOR’S
REPORT
Grant
Application to the Council of Juvenile Court Judges of
Commissioner
Maxwell moved to authorize execution of the Purchase of Services for Juvenile
Offenders Application for grant funding from the Council of Juvenile Court
Judges of
ATTORNEY”S
REPORT
Eco-South
and Sports Turf Company Contract: County
Attorney Scott Bennett reminded the Board that Eco-South and Sports Turf
Company Inc. have been working with the Water System doing mitigation work on
various sites for mitigation credits through the Corps of Engineers. He reported he was presenting a contract for
work at the Goodin Branch (Danielly) Mitigation Site in the amount of $829,635
for all the work needed to mitigate the site. He said the County has the
required performance and payment bonds and the contract is ready for the
Board’s approval and the Chairman’s signature.
Commissioner
Horgan moved to authorize the Chairman to sign a contract between
STAFF
REPORT
Carolyn’s
Hauling Incorporated Contract: Public
Works Director Phil Mallon reminded the Board that earlier this year the Board
awarded the annual hauling contract to a vendor and a secondary vendor, but
since that time the Purchasing Department has been in negotiations with those
vendors because both the primary and secondary vendors are unable to meet some
of the bonding requirements required in the contract. He asked the Board to consider re-awarding
the contract to the third lowest bidder, Carolyn’s Hauling Incorporated. He reported that Carolyn’s Hauling has
assured
Chairman
Smith asked for legal advice on the matter.
County Attorney Scott Bennett replied that the original award needed to
be rescinded from the vendor and secondary vendor, and he explained some the
problems that have been experienced. He
said the two lowest bidders are not qualified bidders since they could not meet
the obligation of the bid the County solicited.
Commissioner
Horgan moved to rescind the award of Bid #753 to Pittstop Enterprises. Commissioner Frady seconded the motion. The motion passed unanimously.
Commissioner
Horgan moved to rescind the alternate award of Bid #753 to Liberty Truck
Hauling, LLC. Commissioner Frady
seconded the motion. The motion passed
unanimously.
Commissioner
Frady moved to re-award Bid #753 to Carolyn’s Hauling, Incorporated. Commissioner Horgan seconded the motion. The motion passed unanimously.
BOARD
REPORT
Chairman
Smith: The Chairman reported that he tendered his resignation
as the Atlanta Regional Commission’s (ARC) Transportation Air Quality Committee
Chairman, and in his stead appointed Vice-Chairman Tom Worthan who is the
Douglas County Commission Chairman. He
said he relinquished the role as a result of the election in order to give Mr.
Worthan the opportunity to be “indoctrinated” between now and the end of the
year, and in order to give any help needed on official matters during the
transition period.
EXECUTIVE
SESSION
There
was no Executive Session.
ADJOURNMENT
No
further business came before the Board.
Chairman Smith adjourned the August 12, 2010 Board of Commissioners
meeting at 7:57 without objection.
_______________________
Floyd L. Jones, Deputy Clerk