Action Agenda

Board of Commissioners

August 4, 2010

3:30 P.M.

The Board of Commissioners of Fayette County, Georgia, met in Official Session on Wednesday, August 4, 2010, at 3:30 p.m. in the Commissioners Conference Room, Suite 100 of the Fayette County Administrative Complex, 140 Stonewall Avenue, Fayetteville, Georgia.

Commissioners Present: Jack Smith, Chairman

Herb Frady, Vice Chairman

Lee Hearn

Commissioners Absent: Robert Horgan

Eric Maxwell

Staff Present: Jack Krakeel, County Administrator

Scott Bennett, County Attorney

Carol Chandler, Executive Assistant

Karen Morley, Chief Deputy Clerk

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3:37:02 PM

Chairman Smith called the meeting to order.

3:37:09 PM

ACCEPTANCE Of AGENDA: COMMISSIONER HEARN MADE A MOTION TO APPROVE THE AGENDA AS PRESENTED. COMMISSIONER FRADY SECONDED THE MOTION. CHAIRMAN SMITH REQUESTED TO ADD A SPECIAL PRESENTATION BY SUPERIOR COURT CLERK SHEILA STUDDARD TO BE FIRST ON THE AGENDA. COMMISSIONER HEARN MADE A MOTION TO ACCEPT THE AMENDED MOTION TO INCLUDE THE SPECIAL PRESENTATION ON THE AGENDA. COMMISSIONER FRADY SECONDED THE AMENDED MOTION. THE MOTION CARRIED 3-0. COMMISSIONER HORGAN AND COMMISSIONER MAXWELL WERE ABSENT.

3:37:53 PM

SPECIAL PRESENTATION:

MELANIE ROWE WAS RECOGNIZED AS THE RECIPIENT OF THE $1,000 CONSTITUTIONAL OFFICERS’ ASSOCIATION OF GEORGIA, INC. SCHOLARSHIP PROGRAM. THIS AWARD GOES TO A HIGH SCHOOL SENIOR SUBMITTING A 1,000 WORD ESSAY ON THE SUBJECT OF “HOW DO THE CONSTITUTIONAL OFFICERS IN MY COUNTY AFFECT MY LIFE?”.

3:41:03 PM

OLD BUSINESS:

A. Presentation of the monthly update on the County’s 2010 Transportation Work Plan by Public Works Director Phil Mallon.

PUBLIC WORKS DIRECTOR PHIL MALLON UPDATED THE BOARD ON THE COUNTY’S 2010 TRANSPORTATION WORK PLAN.

3:52:33 PM

Chairman Smith requested that the following items under New Business be discussed in a different order based on time conflicts with several department heads needing to meet several appointments. He asked that item “G” be discussed first under New Business.

3:53:01 PM

NEW BUSINESS:

G. Discussion of proposed amendments to the Fayette County Zoning Ordinance, in its entirety, and its subsequent adoption as Chapter 20 of the Fayette County Code and discussion of proposed amendments to the Fayette county comprehensive Plan Text and Map.

DIRECTOR OF COMMUNITY DEVELOPMENT PETE FRISINA REVIEWED SOME OF THE PROPOSED AMENDMENTS TO THE FAYETTE COUNTY ZONING ORDINANCE. HE SAID HE WOULD BE AVAILABLE TO MEET WITH EACH COMMISSIONER ON ANY QUESTIONS THEY MIGHT HAVE AND WOULD DISCUSS IT FURTHER AT THE WORKSHOP MEETING ON SEPTEMBER 1^ST. HE SAID IT WAS STAFF’S INTENT TO HAVE THE FAYETTE COUNTY ZONING ORDINANCE ADOPTED BY THE END OF THIS YEAR.

4:19:24 PM

D. Presentation by staff on “An Introduction to Modern Roundabouts”.

PUBLIC WORKS DIRECTOR PHIL MALLON DISCUSSED MODERN ROUNDABOUTS AND HOW THEY FIT INTO THE COMMUNITY ROAD SYSTEMS. HE SAID HE WOULD PROVIDE THE BOARD WITH MORE DETAILED INFORMATION IN THE NEAR FUTURE.

4:49:23 PM

B. Discussion of a fifth judgeship for the Griffin Judicial Circuit.

ADMINISTRATOR FOR THE GRIFFIN JUDICIAL CIRCUIT WILL SIMMONS DISCUSSED THIS ITEM WITH THE BOARD AND THE CRITERIA FOR A JUDGESHIP. HE POINTED OUT THAT THE LEGISLATURE MAKES THE DECISION ON JUDGESHIPS FOR ALL COURTS. THE COSTS INVOLVED FOR POTENTIAL STAFFING, SALARIES, AND OFFICE SPACE WERE ALSO DISCUSSED.

5:05:03 PM

C. Presentation by Chief Finance Officer Mary Holland on staff’s forecast regarding 2010 tax millage rates which are scheduled to be adopted in August.

CHIEF FINANCE OFFICER MARY HOLLAND REVIEWED STAFF’S FORECAST FOR THE 2010 TAX MILLAGE RATES. SHE SAID THE BOARD WOULD BE CONSIDERING ADOPTION AT ITS AUGUST 26^TH MEETING AND SHE MUST PUBLISH THE RECOMMENDED MILLAGE RATE IN THE NEWSPAPER ONE WEEK PRIOR TO THAT MEETING. SHE POINTED OUT THAT THERE WOULD BE NO TAX INCREASE.

5:24:37 PM

F. Staff will present amendments to the Fayette County Code, Chapter 8 Development Regulations, Article I, III, IV and VIII.

DIRECTOR OF STORMWATER MANAGEMENT VANESSA BIRRELL DISCUSSED THE AMENDMENTS TO THE FAYETTE COUNTY CODE, CHAPTER 8 DEVELOPMENT REGULATIONS, ARTICLE I, III, IV AND VIII WITH THE BOARD. SHE ASKED FOR CONSIDERATION FOR STAFF TO DRAFT AN ORDINANCE REFLECTING THESE RECOMMENDED AMENDMENTS AND PRESENT SAME TO THE BOARD FOR CONSIDERATION IN THE NEAR FUTURE AND THE BOARD AGREED FOR STAFF TO PROCEED.

5:28:21 PM

H. Discussion of proposed amendments to the Fayette County Code, Chapter 5, Section 5-212 to include Residential Roofing Repairs and Replacement Permits including an associated permit fee; and discussion of proposed amendments to increase the current fee for Commercial Roofing/Repair Permits.

DIRECTOR OF PERMITS AND INSPECTIONS JOE SCARBOROUGH PROPOSED AMENDMENTS TO THE FAYETTE COUNTY CODE, CHAPTER 5, SECTION 5-212 TO INCLUDE RESIDENTIAL ROOFING REPAIRS AND REPLACEMENT PERMITS INCLUDING AN ASSOCIATED PERMIT FEE. IT WAS SUGGESTED THAT THIS COULD BE HANDLED THROUGH THE COUNTY’S EXISTING EMERGENCY MANAGEMENT ORDINANCES AND PROGRAMS THAT WOULD HELP PROTECT CITIZENS AGAINST UNSCRUPULOUS CONTRACTORS.

DIRECTOR OF PERMITS AND INSPECTIONS JOE SCARBOROUGH ASKED FOR THE BOARD’S CONSIDERATION TO REVISE THE CURRENT $50 FEE FOR A COMMERCIAL ROOFING REPAIR OR REPLACEMENT TO A FEE WHICH ALLOWS HIS DEPARTMENT TO RECOVER ITS COSTS. HE NOTED CURRENTLY THIS WAS REQUIRED FOR COMMERCIAL BUT NOT RESIDENTIAL. COUNTY ADMINISTRATOR JACK KRAKEEL SAID HE WOULD BE WORK WITH MR. SCARBOROUGH TO RECOMMEND AN APPROPRIATE FEE SCHEDULE.

5:51:12 PM

E. Discussion of gravel road operation and maintenance within Fayette County and consideration of improvement options and prioritization.

PUBLIC WORKS DIRECTOR PHIL MALLON DISCUSSED GRAVEL ROAD OPERATION AND MAINTENANCE WITHIN FAYETTE COUNTY AND ALSO IMPROVEMENT OPTIONS AND PRIORITIZATION. HE REVIEWED THE A SUMMARY OF C.I.P. PROJECTS FOR PAVING GRAVEL ROADS AND THE AMOUNT OF MONEY THAT IS SCHEDULED OVER THE NEXT FIVE YEARS.

6:13:28 PM

ADMINISTRATOR’S REPORT:

GEORGIA DEPARTMENT OF ADMINISTRATIVE SERVICES APPLICATION FOR ELIGIBILITY: County Administrator Jack Krakeel asked for the Board’s consideration to authorize the Chairman to execute the Georgia Department of Administrative Services Application for Eligibility to access surplus property. He said this would allow a designation of certified individuals who would have authorization to look at the surplus property that was available to determine if any of the surplus property might be suitable for utilization by the County. He said there would be no cost to the County.

COMMISSIONER HEARN MADE A MOTION TO APPROVE STAFF’S REQUEST TO AUTHORIZE THE CHAIRMAN TO EXECUTE THE GEORGIA DEPARTMENT OF ADMINISTRATIVE SERVICES APPLICATION FOR ELIGIBILITY TO ACCESS SURPLUS PROPERTY THAT MIGHT BE AVAILABLE FOR UTILIZATION BY THE COUNTY. COMMISSIONER FRADY SECONDED THE MOTION. THE MOTION CARRIED 3-0. COMMISSIONER HORGAN AND COMMISSIONER MAXWELL WERE ABSENT.

6:15:15 PM

MERITAIN HEALTH’S FEDERAL EARLY RETIREE REINSURANCE PROGRAM: County Administrator Jack Krakeel asked for the Board’s consideration to authorize the Chairman to execute a letter requesting Meritain Health to assist the County in submitting an application to the Federal government to receive reimbursements under the Early Retiree Reinsurance Program. He explained that the program provides direct reimbursement to local governments accepted into the program for medical claim expenses incurred by early retirees once the expenditures have exceeded $15,000 and limits the reimbursement up to $90,000.

COMMISSIONER HEARN MADE A MOTION TO APPROVE STAFF’S REQUEST TO AUTHORIZE THE CHAIRMAN TO EXECUTE AN AGREEMENT REQUESTING MERITAIN HEALTH TO ASSIST THE COUNTY IN SUBMITTING AN APPLICATION TO THE FEDERAL GOVERNMENT TO RECEIVE REIMBURSEMENT UNDER THE EARLY RETIREE REINSURANCE PROGRAM. COMMISSIONER FRADY SECONDED THE MOTION. THE MOTION CARRIED 3-0. COMMISSIONER HORGAN AND COMMISSIONER MAXWELL WERE ABSENT.

6:18:11 PM

EXCAVATOR AT PUBLIC WORKS NEEDS TRANSMISSION WORK: County Administrator Jack Krakeel asked for the Board’s consideration to approve work to be done as soon as possible on an excavator at Public Works that needs transmission work. He said the work would be performed by Yancey Brothers in the amount of $22,220.07.

COMMISSIONER HEARN MADE A MOTION TO APPROVE REPAIRS TO BE DONE IMMEDIATELY BY YANCEY BROTHERS IN THE AMOUNT OF $22,220.07 ON AN EXCAVATOR AT PUBLIC WORKS NEEDING TRANSMISSION WORK. COMMISSIONER FRADY SECONDED THE MOTION. THE MOTION CARRIED 3-0. COMMISSIONER HORGAN AND COMMISSIONER MAXWELL WERE ABSENT.

6:19:09 PM

RENEWAL OF THE E-911 INTERGOVERNMENTAL AGREEMENT: County Administrator Jack Krakeel remarked that there had been several discussions during the last year regarding the renewal of the E-911 Intergovernmental Agreement between the County and its municipalities. He said the cities would like to have discussion about establishing a separate E-911 tax district County-wide to fund the portion of the operating budget that is not funded by user fees. He said a decision would have to be made by October. He said he was just briefing the Board on this issue and he would place it on a tickler and bring it back to the Board in the near future for consideration.

6:25:55 PM

ATTORNEY’S REPORT:

NONE.

6:25:59 PM

STAFF REPORTS:

NONE.

6:26:05 PM

BOARD REPORTS:

NONE.

6:26:09 PM

EXECUTIVE SESSION: County Administrator Jack Krakeel requested an Executive Session to discuss real estate acquisition.

COMMISSIONER HEARN MADE A MOTION TO ADJOURN TO EXECUTIVE SESSION TO DISCUSS REAL ESTATE ACQUISITION. COMMISSIONER FRADY SECONDED THE MOTION. THE MOTION CARRIED 3-0. COMMISSIONER HORGAN AND COMMISSIONER MAXWELL WERE ABSENT.

Chairman Smith called the meeting back to open session and remarked that real estate acquisition was discussed in Executive Session.

COMMISSIONER HEARN MADE A MOTION TO AUTHORIZE THE CHAIRMAN TO EXECUTE THE EXECUTIVE SESSION AFFIDAVIT AFFIRMING THAT REAL ESTATE ACQUISITION WAS DISCUSSED IN EXECUTIVE SESSION. COMMISSIONER FRADY SECONDED THE MOTION. THE MOTION CARRIED 3-0. COMMISSIONER HORGAN AND COMMISSIONER MAXWELL WERE ABSENT.

6:40:58 PM

COUNTY ADMINISTRATOR JACK KRAKEEL - PROPERTY LOCATED AT THE CORNER OF LEES MILL ROAD AND S.R. 92: County Administrator Jack Krakeel remarked that the County had received a request regarding a parcel of property consisting of 1/3 acre owned by the County at the corner of Lees Mill Road and S.R. 92. He said this property was located directly across the street from the water tank site on Lees Mill Road. He asked the Board if there was any interest in selling this property.

THERE WAS A CONSENSUS OF THE BOARD THAT THERE WAS NO INTEREST IN SELLING THIS PROPERTY.

6:44:16 PM

CHAIRMAN SMITH - VEHICLE ALLOWANCE FOR COUNTY ADMINISTRATOR: Chairman Smith stated that County Administrator Jack Krakeel’s contract provides a vehicle for him to drive and he had relinquished said vehicle due to the fact that it had been taken out of service. He said in lieu of using the vehicle replacement fund to purchase another vehicle, Mr. Krakeel was agreeable to accept a car allowance. He noted that staff had calculated $600 per month and he asked for the Board’s approval to authorize $600 per month to cover gas, oil and insurance. He said there would be no additional compensation for vehicle use including trips to government functions outside of the County and State. He asked for consideration by the Board to determine the amount for the vehicle allowance and approve this allowance to be paid to County Administrator Jack Krakeel on a monthly basis effective July 1^st which was the date he had relinquished the County vehicle.

COMMISSIONER FRADY MADE A MOTION TO APPROVE THE REQUEST TO PAY COUNTY ADMINISTRATOR JACK KRAKEEL $600 PER MONTH FOR A VEHICLE ALLOWANCE. COMMISSIONER HEARN SECONDED THE MOTION. THE MOTION CARRIED 3-0. COMMISSIONER HORGAN AND COMMISSIONER MAXWELL WERE ABSENT.

6:46:54 PM

ADJOURNMENT: Hearing no further business to come before the Board, Chairman Smith adjourned the meeting at 6:46 p.m.

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Karen Morley, Chief Deputy Clerk