Action Agenda

Board of Commissioners

June 10, 2010

 7:00 P.M.

                                   

The Board of Commissioners of Fayette County, Georgia, met in Official Session on Thursday, June 10, 2010, at 7:00 p.m. in the Public Meeting Room of the Fayette County Administrative Complex, 140 Stonewall Avenue, Fayetteville, Georgia.

 

            Commissioners Present:                 Jack Smith, Chairman

                                                                        Herb Frady, Vice Chairman

                                                                        Lee Hearn

                                                                        Robert Horgan

                                                                        Eric Maxwell

                                                                       

            Staff Present:                                    Jack Krakeel, County Administrator

                                                                        Scott Bennett, County Attorney

                                                                        Carol Chandler, Executive Assistant

                                                                        Karen Morley, Chief Deputy Clerk                             

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7:03:31 PM                                                                                                      

Chairman Smith called the meeting to order.

Commissioner Hearn offered the Invocation.

Pledge of Allegiance.

 

7:04:32 PM      

ACCEPTANCE OF AGENDA: COMMISSIONER HORGAN MADE A MOTION TO APPROVE THE AGENDA AS PRESENTED.  COMMISSIONER HEARN SECONDED THE MOTION.  THE MOTION CARRIED 5-0.         

 

7:04:46 PM      

PUBLIC HEARING:

A.                 Public Hearing on the County’s proposed annual budget for fiscal year beginning July 1, 2010 and ending June 30, 2011.

 

CHIEF FINANCIAL OFFICER MARY HOLLAND DISCUSSED THE COUNTY’S PROPOSED ANNUAL BUDGET FOR FISCAL YEAR BEGINNING JULY 1, 2010 AND ENDING JUNE 30, 2011.  SHE NOTED THAT THERE WERE TWO ITEMS STILL UNDER REVIEW INCLUDING THE DRUG ABUSE AND TREATMENT FUND AND THE VICTIMS ASSISTANCE FUND.  COUNTY ADMINISTRATOR JACK KRAKEEL ADDED THAT THERE HAVE BEEN ONGOING DISCUSSIONS REGARDING THESE FUNDS AND IT WAS ANTICIPATED THAT THE RESOLUTION TO THESE TWO ISSUES WOULD RESULT IN A DECREASE IN FUNDING ASSOCIATED WITH THEM. 

 

CHAIRMAN SMITH POINTED OUT THAT THIS WAS A PUBLIC HEARING AND HE ASKED IF ANYONE WISHED TO SPEAK IN FAVOR OR AGAINST THE PROPOSED ANNUAL BUDGET.  THERE WERE NO COMMENTS MADE.

 

7:11:20 PM

PUBLIC COMMENT:

NONE.

 

7:12:03 PM

CONSENT AGENDA: COMMISSIONER HORGAN MADE A MOTION TO APPROVE THE CONSENT AGENDA AS PRESENTED. COMMISSIONER HEARN SECONDED THE MOTION.  THE MOTION CARRIED 5-0.

 

1.                   Approval of staff’s recommendation to award Bid #751 for dust control on gravel roads using B&B Oil Company, Inc. for application of Ultra Bond 2000 at their bid rate of $0.54 per square yard and South Eastern Road Treatment for application of calcium chloride at their bid rate of $0.26 per square yard.

 

2.                   Approval of staff’s recommendation to award Proposal #P732, Water Tank Installation, to Diversified Fabricator, Inc. in the amount of $23,000 for installation of a water tank onto an existing Road Department truck. 

 

3.                   Approval of staff’s recommendation for approval of the Amendment to the Frequency Reconfiguration Agreement between Fayette County and Sprint Nextel Corporation required by the rebanding of the 800 MHz public radio system used by the Fayette County 911 Center.

 

4.                   Approval of staff’s recommendation that specified streets in Kingswood Estates be authorized for the use of motorized cart travel, including Derby Drive, Kingswood Drive, Kingswood Way, Trace Court, Roxboro Court, Tandy Trace, Essex Circle, Oxford Lane, Lamberth Lake Drive, Hampton Court, Fincher Forest, Huie Hill, and Berkshire Trail.

 

5.                   Approval of Ordinance No. 2010-04 amending the Fayette County Code of Ordinances, Chapter 16, Street Lights, Articles II and III.

 

6.                   Approval of staff’s request to dispose of old, worn, faded and torn Sheriff’s Office uniforms that are no longer serviceable.

 

7.                   Approval of Sheriff’s Office request to amend the Overtime Budget for the Fayette County Sheriff’s Office Criminal Investigations Division by $7,850.65 for reimbursement for employees assigned to work with various Federal Agencies.

 

7:12:35 PM      

NEW BUSINESS:

B.    Consideration of staff’s request to renew the Application Service Provider (ASP) Agreement with Tyler  Technologies, Inc. for remote data hosting for a three-year period beginning July 1, 2010 and ending June 30, 2013 at a total cost of $403,470.

 

COMMISSIONER HORGAN MADE A MOTION TO RENEW THE APPLICATION SERVICE PROVIDER (ASP) AGREEMENT WITH TYLER TECHNOLOGIES, INC. FOR REMOTE DATA HOSTING FOR A THREE-YEAR PERIOD BEGINNING JULY 1, 2010 AND ENDING JUNE 30, 2013 AT A TOTAL COST OF $403,470 AND TO AUTHORIZE THE CHAIRMAN TO EXECUTE SAME.  COMMISSIONER HEARN SECONDED THE MOTION. THE MOTION CARRIED 5-0.

 

7:17:13 PM      

C.       Consideration of the Water Committee’s recommendation to conduct two pilot studies for the purpose of determining the best method for Total Organic Carbon removal at the South Fayette Water Treatment Plant at a total cost of $49,950 with funds to come out of the Renewal and Extension Fund. 

 

COMMISSIONER HORGAN  MADE A MOTION TO AWARD THE TWO RECOMMENDED CONTRACTS TO CONDUCT TWO PILOT STUDIES FOR THE PURPOSE OF DETERMINING THE BEST METHOD FOR TOTAL ORGANIC CARBON REMOVAL AT THE SOUTH FAYETTE WATER TREATMENT PLANT AT A TOTAL COST OF $49,950 AND TO AUTHORIZE THE CHAIRMAN TO EXECUTE SAME.  COMMISSIONER HEARN SECONDED THE MOTION. THE MOTION CARRIED 5-0.

 

7:23:03 PM      

ADMINISTRATOR’S REPORT:   

DISTRICT ATTORNEY’S OFFICE REQUEST TO TRADE TWO VEHICLES:

County Administrator Jack Krakeel asked for consideration to allow the District Attorney’s Office to trade two vehicles from that office for two surplus Sheriff’s Department vehicles that are currently located at the Fayette County Public Works Facility.  He said he had received confirmation from the Prosecuting Attorney’s Council that they are in agreement.  He said if approved by this Board, there would be an exchange of titles and the two District Attorney’s vehicles could be auctioned.  He said they in turn would receive titles to the two vehicles located at Public Works.  He noted the two vehicles being requested consisted of a 2004 Crown Victoria with 120,000 miles and the other was a 2001 Crown Victoria with 103,000 miles.  He said the vehicles being traded were older model Crown Victorias with mileage approaching 160,000 miles. 

 

COMMISSIONER HORGAN MADE A MOTION TO APPROVE THE COUNTY ADMINISTRATOR’S REQUEST TO ALLOW THE DISTRICT ATTORNEY’S OFFICE TO TRADE TWO OLDER MODEL CROWN VICTORIA VEHICLES FROM THAT OFFICE FOR TWO SURPLUS SHERIFF’S DEPARTMENT VEHICLES CURRENTLY LOCATED AT THE FAYETTE COUNTY PUBLIC WORKS FACILITY.  COMMISSIONER HEARN SECONDED THE MOTION.  THE MOTION CARRIED 5-0. 

 

7:26:07 PM      

ATTORNEY’S REPORT:

GEORGIA FORESTRY AGREEMENT:

County Attorney Scott Bennett asked for the Board’s consideration to authorize the Chairman to execute the agreement between the Georgia Forestry Commission and Fayette County in the amount of $3,400.

 

COMMISSIONER HORGAN MADE A MOTION TO AUTHORIZE THE CHAIRMAN TO EXECUTE THE AGREEMENT BETWEEN THE GEORGIA FORESTRY COMMISSION AND FAYETTE COUNTY IN THE AMOUNT OF $3,400.  COMMISSIONER HEARN SECONDED THE MOTION.  THE MOTION CARRIED 5-0.

 

7:28:35 PM      

DELTACOM SERVICE AGREEMENT - RFP #730 FOR THE FAYETTE COUNTY WATER SYSTEM LOCATION:

County Attorney Scott Bennett asked for the Board’s consideration to authorize the Chairman to execute the contract that was awarded to Deltacom for RFP #730 for PRI Circuit Replacement on McDonough Road at the Fayette County Water System at the May 13th Board of Commissioners’ meeting.  He said the monthly fee would be $434.80.  

 

COMMISSIONER HORGAN MADE A MOTION TO AUTHORIZE THE CHAIRMAN TO EXECUTE THE DELTACOM CONTRACT FOR PRI CIRCUIT REPLACEMENT ON MCDONOUGH ROAD AT THE FAYETTE COUNTY WATER SYSTEM.  COMMISSIONER HEARN SECONDED THE MOTION.  THE MOTION CARRIED 5-0. 

 

7:29:57 PM

STAFF REPORTS:

UPDATE ON THE WEST FAYETTEVILLE BYPASS: Director of the Road Department Andy Adams updated the Board on the construction of the West Fayetteville Bypass.  He noted that in a couple of weeks the construction of the intersection at Sandy Creek Road  would require all Sandy Creek Road traffic to be closed temporarily while the work was being performed.  He said there would be a detour plan put in place and this would be posted on the County’s website.  He said this construction should take approximately one week maximum and would begin on Monday, June 21st.  He said any traffic going Southbound on Sandy Creek Road would go down Flat Creek Trail to S.R. 54.  He said any traffic on S.R. 54 going Northbound on Sandy Creek Road would proceed past the Sandy Creek intersection and go to Flat Creek Trail and proceed North.  

 

7:33:01 PM      

BOARD REPORTS:

NONE.

 

EXECUTIVE SESSION:

NONE.

 

ADJOURNMENT:   Hearing no further business to come before the Board, Chairman Smith adjourned the meeting at 7:30 p.m.

 

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Karen Morley, Chief Deputy Clerk