Action Agenda
Board of Commissioners
May 5, 2010
3:30 P.M.
The Board of Commissioners of Fayette County, Georgia, met in Official Session on Wednesday, May 5, 2010, at 3:30 p.m. in the Commissioners’ Conference Room, Suite 100 of the Fayette County Administrative Complex, 140 Stonewall Avenue, Fayetteville, Georgia.
Commissioners Present: Jack Smith, Chairman
Herb Frady, Vice Chairman
Lee Hearn
Robert Horgan
Eric Maxwell
Staff Present: Jack Krakeel, County Administrator
Scott Bennett, County Attorney
Carol Chandler, Executive Assistant
Floyd L. Jones, Deputy Clerk
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Call to Order by Chairman Smith.
Chairman Smith called the May 5, 2010 Workshop Meeting to order at 3:30 p.m.
Acceptance of Agenda.
Commissioner Horgan moved to accept the agenda as published. Commissioner Hearn seconded the motion. The motion passed unanimously.
PRESENTATION
A. The Permits and Inspections Department will present to the Board about the Building Code Effectiveness Grading Schedule (BCEGS) evaluation recently completed.
Interim Director of the Building Permits and Inspections Department, Mr. Joe Scarbrough, presented the Building Code Effectiveness Grading Schedule (BCEGS), explained the purpose and result of the recently completed ISO audit, and spoke of Fayette County’s high achievement when compared nationally and statewide. Discussion followed. The Board thanked and congratulated Mr. Scarbrough and his staff for their obvious effort in making Fayette County a better and safer place to live and operate.
B. Presentation of the monthly update on the County’s 2010 Transportation Work Plan by Public Woks Director, Phil Mallon.
Public Works Director Phil Mallon provided his monthly update on the County’s 2010 Transportation Work Plan to the Board and discussed various items in the report. He reported that the connection on the north end of the West Fayetteville Bypass is ready for development at Sandy Creek Road. He explained the road work would cause a detour on Sandy Creek Road for up to one week, that the detour plans were being created, and that information would be placed on the County’s website and in local newspapers. The Board directed Mr. Mallon to delay constructing the connection at Sandy Creek Road until school dismissed for the summer months. Commissioner Hearn noted that funds would be available from the Georgia Department of Transportation and he encouraged Mr. Mallon to attempt to get as much of the funding as possible for resurfacing materials.
Update on the Comprehensive Transportation Plan: Mr. Mallon updated the Board on the Comprehensive Transportation Plan (CTP) by reporting that comments have been received by the municipalities. He mentioned that the entire document would be posted on-line in draft form and would be provided to the Board for its review. He expected to present the CTP to the various municipalities for their approval during the month of June, and then presented later for the Board of Commissioners to adopt.
Update on the Atlanta Regional Commission’s “Plan 2040": Mr. Mallon explained that the Atlanta Regional Commission’s (ARC) “Plan 2040" lists both short-term and long-term plans. He said the first meeting occurred last week, that only county staff was asked to attend, and the purpose of the meeting was to focus exclusively on new capacity projects such as road-widening projects or new road construction projects. He added the ARC did not want to talk about streetscape projects or intersection improvements. He informed the Board that county staff identified and ranked new capacity projects based on input from the Comprehensive Transportation Plan (CTP). He notified the Board that a similar meeting will likely be held in June to discuss other projects and that the ARC would meet with elected officials in either August or September.
NEW BUSINESS:
C. Consideration of revisions to the Fayette County Code, Article IX. Soil Erosion and Sedimentation Control Ordinance of the Fayette County Development Regulations as required by the Georgia Environmental Division and Georgia Soil and Water Conservation Commission.
Director of Stormwater Management Vanessa Birrell explained that revisions to Fayette County’s ordinance were due to changes imposed on counties by changes in State law. Brief discussion followed. County Attorney Scott Bennett added that he had some concern regarding how the revisions and the ordinance were structured and that he would address those issues with Ms. Birrell. The Board authorized the revisions to the ordinance to be placed on the May 27th Consent Agenda for consideration, to meet with Mr. Bennett, and to review some minor questions Chairman Smith would provide to her prior to May 27.
ADMINISTRATOR’S REPORT
Fayette Senior Services Awarded Grant: County Administrator Jack Krakeel informed the Board that the Fayette Senior Services was awarded a grant from the Atlanta Regional Commission in the amount of $16,000 with specific limitations that the grant funds are utilized for facility improvements or Capital projects. He continued that the Fayette Senior Services has identified the need to replace the flooring in the multipurpose room and they have requested that the grant funding be channeled through Fayette County which would save additional dollars for the Senior Services Center in terms of sales taxes associated with replacing the flooring. He reported that he had a conversation with Mr. Dan Gibbs who is leading the project on behalf of Senior Services and that three bids have been submitted with the lowest bid coming from Walker Flooring. He asked the Board to authorize Fayette Senior Services to channel the grant funding through Fayette County, to allow the County to establish a revenue account and expend funds from that account when the work is completed, and to allow staff to assist in the removal of the flooring at the facility. Discussion followed. The Board consented to the County Administrator’s request.
ATTORNEY’S REPORT
There was no Attorney’s Report.
STAFF REPORTS
Fiscal Year 2011 Recommended Balanced Budget Developed: Finance Director Mary Holland announced that with the assistance of County Administrator Jack Krakeel, staff has developed a recommenced balanced budget for Fiscal Year 2011 for the Board’s consideration. She stated Budget workshops have been scheduled for the Commission Board on Monday, May 24 at which time the budget will be reviewed. She provided a summary budget and a more detailed line-item budget to each Commissioner for review prior to the May 24th budget meeting. Chairman Smith stated that with the anticipated decline in property tax values and corresponding decline in tax revenues from property tax, the Board is astounded that staff has been able to get the budget into a position that is balanced without significant hardships. He commended Ms. Holland, Finance staff, Mr. Krakeel, and especially Budget Officer Sergio Acevedo for their diligent effort in getting the County into this position. He asked Ms. Holland to convey the Board’s appreciation to her Finance staff for their hard work and diligence.
BOARD REPORTS
Ribbon-Cutting Dedication at the Mental Health Building: Chairman Smith noted that a ribbon-cutting ceremony and dedication of the Mental Health Center occurred on Sunday afternoon after the culmination of a long construction project that also involved Square Foot Ministries and the Mental Health Association. He said that there is often talk about collaborative and community efforts but the Mental Health Center is living proof that such cooperation works. He added that the Mental Health Building is approximately 3,800 square feet, has been valued at about $500,000 at literally no cost to the County, and eliminated an eyesore in the Fayetteville community since it is located on the site where the old DOT pole-barn once stood. He continued that both he and Commissioner Horgan were present for the ribbon cutting and dedication at which time a plaque was presented to the Board of Commissioners. He read the plaque to the Board, repeated this is what community effort is all about, and explained it was something the Board could be proud of as they drive by the building. He concluded by thanking the Board for its efforts on behalf of the Fayette community.
EXECUTIVE SESSION
Real Estate Acquisition and Litigation: County Administrator Jack Krakeel informed the Board that Real Estate Acquisition needed to be discussed in Executive Session. County Attorney Scott Bennett added that Litigation also needed to be discussed. Commissioner Horgan moved to adjourn to Executive Session to discuss Real Estate Acquisition and Litigation. Commissioner Hearn seconded the motion. The motion passed unanimously.
The Board adjourned into Executive Session at 4:20 p.m. and returned to Official Session at 4:31 p.m.
Executive Session Affidavit: Commissioner Frady moved to authorize the Chairman to sign an Executive Session Affidavit stating Real Estate Acquisition and Litigation were discussed in Executive Session. Commissioner Horgan seconded the motion. The motion passed unanimously.
ADJOURNMENT
When no further business came before the Board, Chairman Smith adjourned the May 5, 2010 Workshop Meeting at 4:32 p.m.
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Floyd L. Jones, Deputy Clerk