Action Agenda
Board of Commissioners
April 22, 2010
7:00 P.M.
The
Board of Commissioners of Fayette County, Georgia, met in Official Session on
Thursday, April 22, 2010, at 7:00 p.m.
in the Public Meeting Room of the Fayette County Administrative Complex,
Commissioners Present: Jack
Smith, Chairman
Herb
Frady, Vice Chairman
Lee
Hearn
Robert
Horgan
Commissioner Absent: Eric Maxwell
Staff Present: Jack Krakeel,
Scott
Bennett,
Carol
Chandler, Executive Assistant
Karen
Morley, Chief Deputy Clerk
____________________________________________________________________________
Chairman
Smith called the meeting to Order.
Commissioner
Hearn offered the Invocation.
Pledge
of Allegiance.
Commissioner
Smith announced for the record that Commissioner Maxwell was absent.
ACCEPTANCE OF AGENDA: COMMISSIONER
HORGAN MADE A MOTION TO ACCEPT THE AGENDA AS PRESENTED. COMMISSIONER HEARN SECONDED THE MOTION. THE MOTION CARRIED 4-0. COMMISSIONER MAXWELL WAS ABSENT.
PRESENTATION/RECOGNITION:
A. Proclamation
recognizing May 4, 2010 as “Honor Flight Fayette Day”.
CHAIRMAN SMITH READ AND THE BOARD
PRESENTED A PROCLAMATION RECOGNIZING MAY 4, 2010 AS “HONOR FLIGHT DAY” IN
B. Recognition of
Angela Hinton Fonda, a Fayette County resident and recipient of the Justice
Robert Benham Award for Community Service.
CHAIRMAN SMITH READ AND THE BOARD
PRESENTED A RESOLUTION TO ANGELA HINTON FONDA, A
PUBLIC COMMENT:
None.
CONSENT AGENDA: CHAIRMAN SMITH
REQUESTED ITEM #9 BE REMOVED AND TABLED TO THE MAY 13TH BOARD
MEETING. COMMISSIONER FRADY MADE A
MOTION TO APPROVE THE CONSENT AGENDA ITEMS 1-16 WITH THE EXCEPTION OF #9 AS
PRESENTED. COMMISSIONER HEARN SECONDED
THE MOTION. THE MOTION CARRIED 4-0. COMMISSIONER MAXWELL WAS ABSENT.
1. Approval of
staff’s recommendation to renew its agreement for excess Workers’ Compensation
insurance and claims service with Midwest Employers Casualty Company for one
year.
2. Approval of
staff’s request to authorize an “Advantage Services” service agreement with
Siemens Industry, Inc. for the Siemens Apogee Building Management System at the
Fayette County Library for two years and nine months at a total cost of
$22,542.
3. Approval of
staff’s recommendation for acceptance of Longboat as a Street Light District in
4. Approval of
staff’s recommendation for acceptance of Waterlace Pod A1 as a Street Light
District in
5. Approval of
request from residents of Pine Lake Estates to have the street light at the
entrance of their subdivision on Pointer Ridge Trail removed from the official
street light district so that the neighborhood can have a different type of light
installed at their own expense.
6. Approval of
Sheriff’s Department request to dispose of unusable uniform items and
equipment.
7. Approval of
request from the Sheriff’s Department to purchase two new additional vehicles
with Federal Drug Seizure funds and authorization for execution of required tag
and title documents by the Chairman.
8. Approval of
request from the Sheriff’s Department to purchase one replacement vehicle with
Federal Drug Seizure funds and authorization for execution of required tag and
title documents by the Chairman.
CHAIRMAN SMITH REQUESTED ITEM #9
BE TABLED TO THE MAY 13, 2010 MEETING FOR CONSIDERATION.
9. Approval of
staff’s recommendation to extend Bid #709 for Mowing to SSFW Landscape Management, North Georgia
Land Services, and Star Valley Landscape for one additional year beginning July
1, 2010, all at their current FY 2010 rates for an aggregate yearly cost of
$78,748.
10. Approval of
staff’s recommendation to extend Proposals P558, P614, and P623 to Building
Maintenance Services, Inc. and Imagann Cleaning Service, Inc. for one
additional year, beginning July 1, 2010, all at their current FY 2010 rates for
an aggregate yearly cost of $48,096.
11. Approval of
staff’s recommendation to declare eleven
(11) assets no longer of use for County purposes as surplus and authorization
for Fleet Maintenance to proceed with disposing of these items utilizing the
GovDeals internet web site.
12. Approval of
staff’s recommendation to award Bid #743 to Seaco, Inc. as the primary vendor
and to Blackledge Emulsions as the secondary vendor for an annual contract for
CRS-2h Track Emulsion to be used in roadway resurfacing projects.
13. Approval of
staff’s recommendation to award Bid #746 to Atlanta Paving and Concrete
Construction, Inc. for an annual contract for asphalt milling work to be used
on various road maintenance projects.
14. Approval of
staff’s recommendation to award Bid #748 to Hanson Aggregates of Tyrone for an
annual contract for purchasing course aggregates to be used in construction and
maintenance of roads.
15. Approval of
recommendations from the Tax Assessor’s Office regarding requests for tax
refunds.
16. Approval of
minutes for Board of Commissioners’ meeting held on March 25 and April 7, 2010.
NEW BUSINESS:
C. Discussion of staff’s request to
purchase new hardware and software to replace the Sheriff’s Office and Courts’
File Server at a cost not to exceed
$12,000.00. Funds are requested to come from the County’s Contingency Account.
COMMISSIONER HORGAN MADE A MOTION
TO APPROVE STAFF’S REQUEST TO PURCHASE NEW HARDWARE AND SOFTWARE TO REPLACE THE
SHERIFF’S OFFICE AND COURTS’ FILE SERVER AT A COST NOT TO EXCEED $12,000.00
WITH FUNDS TO COME FROM THE COUNTY’S CONTINGENCY ACCOUNT. COMMISSIONER HEARN SECONDED THE MOTION. THE MOTION CARRIED 4-0. COMMISSIONER MAXWELL WAS ABSENT.
ADMINISTRATOR’S REPORT:
None.
ATTORNEY’S REPORT:
CONTRACT WITH MCGEE PARTNERS,
INC. FOR ENGINEERING AND DESIGN SERVICES:
COMMISSIONER HORGAN MADE A MOTION
TO AUTHORIZE THE CHAIRMAN TO EXECUTE A CONTRACT REGARDING PROPOSAL #P733 WITH
McGEE PARTNERS, INC. FOR ENGINEERING AND DESIGN SERVICES FOR SPLOST
INTERSECTION IMPROVEMENTS AT
CONTRACT WITH LAI ENGINEERING FOR
ENGINEERING SERVICES: County
Attorney Scott Bennett asked for the Board’s consideration for authorization
for the Chairman to execute a contract regarding Proposal #P733 with LAI
Engineering Services for SPLOST intersection improvements at
COMMISSIONER HORGAN MADE A MOTION
TO AUTHORIZE THE CHAIRMAN TO EXECUTE A CONTRACT REGARDING PROPOSAL #P733 WITH
LAI ENGINEERING SERVICES FOR SPLOST INTERSECTION
CONTRACT WITH HEATH &
LINEBACK ENGINEERS, INC. FOR ENGINEERING SERVICES: County Attorney Scott Bennett asked for the Board’s
consideration for authorization for the Chairman to execute a contract
regarding Proposal #P733 with Heath & Lineback Engineers, Inc. for SPLOST
relating to improvements to Westbridge Road bridge at Morning Creek Project in
the amount of $18,229.
COMMISSIONER HORGAN MADE A MOTION
TO AUTHORIZE THE CHAIRMAN TO EXECUTE A CONTRACT REGARDING PROPOSAL #P733 WITH
STAFF REPORTS:
ROAD DEPARTMENT ROAD DEPARTMENT
REQUEST: Road Department
Director
COMMISSIONER HEARN MADE A MOTION
TO APPROVE STAFF’S REQUEST TO TRANSFER UP TO $40,000 FROM THE EMERGENCY VEHICLE
REPLACEMENT FUND TO REPLACE THE 1996 F-250 SIGN TRUCK WITH A LARGER SIZE MODEL TRUCK
TO BE PURCHASED THRUGH A BID PROCESS OR ON STATE CONTRACT IF POSSIBLE.
COMMISSIONER FRADY SECONDED THE MOTION. THE MOTION CARRIED 4-0. COMMISSIONER MAXWELL WAS ABSENT.
BOARD REPORTS:
None.
EXECUTIVE SESSION:
None.
ADJOURNMENT: Hearing no further
business to come before the Board, Chairman Smith adjourned the meeting at 7:36
p.m.
____________________________
Karen
Morley, Chief Deputy Clerk