Action Agenda

Board of Commissioners

April 7, 2010

   3:30 P.M.

                                   

The Board of Commissioners of Fayette County, Georgia, met in Official Session on Wednesday, April 7, 2010, at 3:30 p.m. in the Commissioners’ Conference Room, Suite 100 of the Fayette County Administrative Complex, 140 Stonewall Avenue, Fayetteville, Georgia.

 

            Commissioners Present:                 Jack Smith, Chairman

                                                                        Herb Frady, Vice Chairman

                                                                        Lee Hearn

                                                                        Robert Horgan

                                                                        Eric Maxwell

                                                                       

            Staff Present:                                    Jack Krakeel, County Administrator

                                                                        Scott Bennett, County Attorney

                                                                        Carol Chandler, Executive Assistant

                                                                        Karen Morley, Chief Deputy Clerk

____________________________________________________________________________

3:32:20 PM                  

Chairman Smith called the meeting to order. 

 

3:32:31 PM      

ACCEPTANCE OF AGENDA: COMMISSIONER HORGAN MADE A MOTION TO ACCEPT THE AGENDA AS PRESENTED. COMMISSIONER HEARN SECONDED THE MOTION.  THE MOTION CARRIED 5-0.          

 

3:32:47 PM      

OLD BUSINESS:

A.                 Discussion of proposed amendments to the County’s Occupational License Ordinance. 

 

COUNTY ATTORNEY SCOTT BENNETT DISCUSSED THIS ITEM WITH THE BOARD.  THIS ITEM WILL COME BACK TO THE BOARD AT THE MAY 5TH MEETING FOR FURTHER DISCUSSION AND POSSIBLE ACTION.

 

3:43:06 PM      

B.                 Presentation of the monthly update on the County’s 2010 Transportation Work Plan by Public Works Director Phil Mallon.

 

PUBLIC WORKS DIRECTOR PHIL MALLON GAVE HIS MONTHLY UPDATE TO THE BOARD ON THE COUNTY’S 2010 TRANSPORTATION WORK PLAN. 

 

3:56:54 PM

NEW BUSINESS:

C.                 Consideration of staff’s recommendation to award the bid for the installation of a traffic signal for the West Fayetteville Bypass Phase I, at the new intersection of SR 54 and the Bypass, to American Contractors, Inc. in the amount of $624,529.82.

           

COMMISSIONER MAXWELL MADE A MOTION TO APPROVE STAFF’S RECOMMENDATION TO AWARD THE BID FOR INSTALLATION OF A TRAFFIC SIGNAL FOR THE WEST FAYETTEVILLE BYPASS PHASE I, AT THE NEW INTERSECTION OF SR 54 AND THE BYPASS, TO AMERICAN CONTRACTORS, INC. IN THE AMOUNT OF $624,529.82 WITH THE PROVISION THAT, PENDING THE COUNTY ATTORNEY’S APPROVAL, THE CHAIRMAN BE AUTHORIZED TO EXECUTE THIS CONTRACT.  COMMISSIONER FRADY SECONDED THE MOTION.  THE MOTION CARRIED 4-1 WITH COMMISSIONER HEARN VOTING IN OPPOSITION.

 

4:24:21 PM      

D.                 Consideration of staff’s recommendation to award Proposal #P739, Storm Drainage Pipes and Structures for the West Fayetteville Bypass Phase I, south of SR 54, to Southern Crescent Site Development in the amount of $112,421.87.

 

COMMISSIONER HORGAN MADE A MOTION TO APPROVE STAFF’S RECOMMENDATION TO AWARD PROPOSAL #P739, STORM DRAINAGE PIPES AND STRUCTURES FOR THE WEST FAYETTEVILLE BYPASS PHASE 1, SOUTH OF SR 54, TO SOUTHERN CRESCENT SITE DEVELOPMENT IN THE AMOUNT OF $112,421.87 WITH THE PROVISION THAT, PENDING THE COUNTY ATTORNEY’S APPROVAL, THE CHAIRMAN BE AUTHORIZED TO EXECUTE THIS CONTRACT.  COMMISSIONER FRADY SECONDED THE MOTION.  THE MOTION CARRIED 5-0.

 

4:29:17 PM      

E.                  Consideration of staff’s recommendation to award Proposal #P744, Miscellaneous Concrete Work for the West Fayetteville Bypass Phase I, south of SR 54, to Machine Construction Co., Inc. in the amount of $92,645.30.

 

COMMISSIONER HEARN MADE A MOTION TO APPROVE STAFF’S RECOMMENDATION TO AWARD PROPOSAL #744, MISCELLANEOUS CONCRETE WORK FOR THE WEST FAYETTEVILLE BYPASS PHASE 1, SOUTH OF SR 54, TO MACHINE CONSTRUCTION CO., INC. IN THE AMOUNT OF $92,645.30 WITH THE PROVISION THAT, PENDING THE COUNTY ATTORNEY’S APPROVAL, THE CHAIRMAN BE AUTHORIZED TO EXECUTE THIS CONTRACT.  COMMISSIONER FRADY SECONDED THE MOTION.  THE MOTION CARRIED 5-0. 

 

4:32:06 PM      

F.                  Consideration of staff’s recommendation that the County enter into a “Second Amendment to the Intergovernmental Agreement” between Fayette County and the Secretary of State’s Office.

 

COMMISSIONER FRADY MADE A MOTION TO APPROVE STAFF’S RECOMMENDATION THAT THE COUNTY ENTER INTO A “SECOND AMENDMENT TO THE INTERGOVERNMENTAL AGREEMENT” BETWEEN FAYETTE COUNTY AND THE SECRETARY OF STATE’S OFFICE AND AUTHORIZE THE CHAIRMAN TO EXECUTE SAID AGREEMENT.  COMMISSIONER HORGAN SECONDED THE MOTION.  THE MOTION CARRIED 5-0. 

 

4:35:58 PM      

G.                 Consideration of Water Committee’s recommendation to award the bid for repairs to Filter #6 at the South Fayette Water Treatment Plant to Rehab Construction Company in the amount of $101,000.

 

COMMISSIONER HORGAN MADE A MOTION TO APPROVE THE WATER COMMITTEE’S RECOMMENDATION TO AWARD THE BID FOR REPAIRS TO FILTER #6 AT THE SOUTH FAYETTE WATER TREATMENT PLANT TO REHAB CONSTRUCTION COMPANY IN THE AMOUNT OF $101,000.  COMMISSIONER HEARN SECONDED THE MOTION.  THE MOTION CARRIED 5-0.

 

4:39:24 PM      

H.                 Discussion of staff’s recommendation to renew its agreement for excess Workers’ Compensation insurance and claims service with Midwest Employers Casualty Company for one year.

 

DIRECTOR OF HUMAN RESOURCES CONNIE BOEHNKE DISCUSSED THIS ITEM WITH THE BOARD.  THIS WILL COME BACK TO THE BOARD FOR ACTION ON APRIL 22ND.

 

4:47:12 PM      

ADMINISTRATOR’S REPORT:

AMENDMENT OF PAYMENTUS AGREEMENT: County Administrator Jack Krakeel asked for the Board’s consideration to approve an amendment of the Paymentus Corporation’s Agreement with the County in order to include on-line payments for Parks and Recreation Department activities.  He noted that this was the firm that provides credit card transactional processing for Water System payments on line.  He said staff would like to expand this program to include other departments to create the same level of capability.    

 

COMMISSIONER HORGAN MADE A MOTION TO APPROVE AMENDMENT OF THE PAYMENTUS AGREEMENT WITH THE COUNTY IN ORDER TO INCLUDE ON-LINE PAYMENT FOR PARKS AND RECREATION DEPARTMENT COURSES. COMMISSIONER FRADY SECONDED THE MOTION.  THE MOTION CARRIED 5-0. 

 

4:52:54 PM      

RESOLUTION AND MODIFICATION TO THE STATE OF GEORGIA SOCIAL SECURITY AGREEMENT REGARDING ELECTION POLL WORKERS: County Administrator Jack Krakeel asked for the Board’s consideration for the Chairman to execute a Resolution and a Modification of the State of Georgia Social Security Agreement regarding payment of social security taxes as it relates to poll workers.  He said the County had two options in this matter (1) would be for the County to pay social security taxes recognizing that many poll workers would only work one day out of the year in one election; or (2) request an amendment to the 218 agreement approved in 1959 which would essentially allow the County to modify the agreement with a threshold of $1,500.  He said the County could petition the State of Georgia for modification of the 218 agreement. 

 

COMMISSIONER FRADY MADE A MOTION TO AUTHORIZE THE CHAIRMAN TO EXECUTE THE RESOLUTION AS WELL AS THE MODIFICATION TO THE SOCIAL SECURITY AGREEMENT WITH THE COUNTY APPROVED ON JANUARY 14, 1959 TO EXCLUDE THEREFROM THE SERVICES OF EMPLOYEES IN ELECTION OFFICIALS AND ELECTION WORKER POSITIONS WHO EARN LESS THAN $1,500 IN A CALENDAR YEAR EFFECTIVE JANUARY 1, 2010 AND FOR EACH YEAR AFTER 2010 IN WHICH THE REMUNERATION PAID IS LESS THAN THE EFFECTIVE ADJUSTED AMOUNT. COMMISSIONER HORGAN SECONDED THE MOTION.  THE MOTION CARRIED 5-0.

 

4:59:46 PM      

­­­­­­­­ATTORNEY’S REPORT:

None. 

 

4:59:50 PM      

STAFF REPORTS:

PHIL MALLON:  Public Works Director Phil Mallon provided a brief update to the Board on the Comprehensive Transportation Plan underway as well as a regional update of the Atlanta Regional Transportation Plan.

 

5:08:32 PM      

BOARD REPORTS:

None.

 

EXECUTIVE SESSION:

None.

 

5:08:40 PM      

ADJOURNMENT:  Hearing no further business to come before the Board, Chairman Smith adjourned the meeting at 5:08 p.m.

 

___________________________

Karen Morley, Chief Deputy Clerk