Action Agenda
Board of Commissioners
March 25, 2010
7:00 P.M.
The Board of Commissioners of Fayette County,
Georgia, met in Official Session on Thursday, March 25, 2010, at 7:00 p.m. in
the Public Meeting Room of the Fayette County Administrative Complex,
Commissioners
Present: Jack
Smith, Chairman
Herb
Frady, Vice Chairman
Lee
Hearn
Robert
Horgan
Eric
Maxwell
Staff
Present: Jack
Krakeel,
Scott
Bennett,
Carol
Chandler, Executive Assistant
Floyd
L. Jones, Deputy Clerk
____________________________________________________________________________________________________________________________________________________________________
Call to Order, Invocation, and Pledge of Allegiance
Chairman Smith called the meeting to order at 7:02
p.m.
Commissioner Hearn offered the Invocation.
Chairman Smith led the audience in the Pledge of
Allegiance.
Acceptance of Agenda.
Commissioner Horgan moved to accept the agenda as
published. Commissioner Hearn seconded
the motion. The motion passed
unanimously.
PRESENTATION / RECOGNITION:
A.
Presentation of a Proclamation for
“National Telecommunicators’ Week”, April 11-17, 2010.
Chairman
Smith and the Board presented a proclamation for National Telecommunicators’
Week to Director of Communications Cheryl Rogers and E911 Communications staff.
A.
Presentation of the Government Finance Officers
Association’s Distinguished Budget Award for
Chairman
Smith and the Board presented the GFOA’s Distinguished Budget Award to Budget
Officer Sergio Acevado who accepted on behalf of the Finance Department.
B.
Recognition of Matt Forshee, President
and Chief Executive Officer of the
Chairman
Smith noted there was another presentation he would like to make that was not
listed on the agenda. He explained that
Mr. Matt Forshee, President and Chief Executive Officer of the Fayette County
Development Authority, was leaving Fayette County next week and so this
recognition was needed before he left for Athens-Clarke County, Georgia. Chairman Smith spoke about Mr. Forshee’s
achievements that he obtained on behalf of
PUBLIC
COMMENT:
There were
no public comments.
CONSENT
AGENDA:
Commissioner
Horgan moved to approve Consent Agenda Items 1-18. Commissioner Frady seconded the motion. Chairman Smith asked for Consent Agenda Items
1 and 4 to be removed from the Consent Agenda.
Commissioner Horgan amended his motion to approve Consent Agenda Items
1-18 excluding Consent Agenda Items 1 and 4.
Commissioner Frady seconded the amended motion. The motion passed unanimously.
1.
Approval of staff’s recommendations to
extend Proposals P558, P614, and P623 to Building Maintenance Services, Inc.
and Imagann Cleaning Service, Inc. for one additional year, effective July 1,
2010, at an aggregate cost of $60,396.00
Commissioner
Maxwell asked if Consent Agenda Item 1 was removed from the agenda and if it
would return on another agenda at a later date.
Chairman Smith replied that was correct. No vote was taken on Consent Agenda Item
1.
2.
Approval of staff’s recommendation to
revise authorization levels for routine recurring wire transfers as they are
related to daily operations.
3.
Approval of staff’s request for $4,270
from the County’s Self Insured Medical Account to purchase an electronic mail
encryption product from PGP to aid in compliance with the Health Insurance
Portability and Accountability Act (HIPAA).
4.
Approval of local legislation which
updates the supplements received by Superior Court Judges in the
Commissioner
Maxwell stated he has asked for Consent Agenda Item 4 to be placed on the
agenda. He moved that the Board approve
Consent Agenda Item 4. Commissioner Horgan
seconded the motion. Chairman Smith
stated he would vote against Consent Agenda Item 4 and explained the reason for
his vote. The motion passed 4-1 with
Chairman Smith voting in opposition to Consent Agenda Item 4.
5.
Approval of request from the Sheriff’s
Department to amend the Overtime Budget Account for the Criminal Investigations
Division by $2,518.82 for reimbursement for employees assigned to work with
various Federal Agencies.
6.
Approval of a request from the
Sheriff’s Department to amend the Overtime Budget for the Criminal
Investigations Division by $6,059.15 for reimbursement for employees assigned
to work with various Federal Agencies.
7.
Approval of request from the Sheriff to
amend the Sheriff’s Department’s State Confiscated Technical Services Revenue
Account by $860.00 to recognize abandoned monies ordered by the State to be
retained for law enforcement enhancement.
8.
Approval of request from the Sheriff to
amend the Sheriff’s Department’s State Confiscated Technical Services Revenue
Account by $1,324.00 to recognize abandoned monies ordered by the State to be
retained for law enforcement enhancement.
9.
Approval of staff’s request to
authorize an additional $1,675, funded from the Vehicle Replacement Fund for lettering
and graphics for a vehicle assigned to Fire and Emergency Services.
10.
Approval of staff’s recommendation to
award Bid #738 to Bennett Fire Products, Inc., Fisher Scientific Company, and
North American Fire Equipment Company for the purchase of protective clothing
for the Department of Fire and Emergency Services.
11.
Approval of staff’s recommendation to
authorize execution of a contract with the
12.
Approval of staff’s recommendation to
award engineering and design services for Special Purpose Local Option Sales
Tax (SPLOST) Westbridge Road bridge improvements at Morning Creek (Project No.
B-2) to Heath & Lineback Engineers, Inc., in accordance with a schedule of
fees in the company’s proposal.
13.
Approval of staff’s recommendation to
award engineering and design services for Special Purpose Local Option Sales
Tax (SPLOST) intersection improvements at Old Ford Road and SR 279 (Project No.
FC-8) to McGee Partners, Inc., in accordance with a schedule of fees in the
company’s proposal.
14.
Approval of staff’s recommendation to
award engineering and design services for Special Purpose Local Option Sales
Tax (SPLOST) intersection improvements at Newton Road at SR 92 (Project No.
FC-14) to LAI Engineering in accordance with a schedule of fees included in the
company’s proposal.
15.
Approval of staff’s request to award
bid #76 to Martin Edwards & Associates, Inc. For grinding vegetative debris
at the Fayette County Transfer Station, in the amount of $39,500 and a price
per cubic yard of $1.20.
16.
Approval of staff’s recommendation to
extend the agreement of Bid #649 for the printing of water bill forms and
envelopes to the two lowest bidders, HB Solutions and IF IT’S PRINTED, for one
year, at an aggregate cost of $20,599.78.
17.
Approval of the Water Committee’s
recommendation to accept the Eco-South Biological and Habitat Monitoring
Proposal for the Lake McIntosh / Line Creek Project, for the year 2010, at a cost
not to exceed $27,190.
18.
Approval of the Board of Commissioners
March 3, 2010 Workshop Meeting Minutes and March 1, 2010 Meeting Minutes.
NEW
BUSINESS:
D. Consideration of Water Committee’s
recommendation that the County relocate the 10" waterline near the
intersection of Hilo Road and State Route 92 to accommodate roadway
improvements planned by the Georgia Department of Transportation.
Commissioner
Frady moved to approve the Water Committee’s recommendation that the 10"
waterline near the intersection of
ADMINISTRATOR’S
REPORT
April 7,
2010 Board of Commissioners Workshop Meeting:
ATTORNEY’S REPORT
There was no
Attorney’s Report.
STAFF
REPORTS
Fayette
Forward: Public Information Session: Public Works
Director Phil Mallon reminded the Board and the public that the final public
meeting for
BOARD
REPORTS
SPLOST Tax
Ends on March 31, 2010: Commissioner Maxwell
noted that the 1% SPLOST tax that began on April 1, 2005 will end on Tuesday,
March 31, 2010. He mentioned that
retailers in the County will need to adjust their tax rate to comply with the
end of the SPLOST tax. He assumed that
the newspapers would write articles explaining the end of the SPLOST tax but he
wanted to be sure retailers and the public knew the tax was ending.
The Board
directed that notification be placed on the County’s website informing viewers
of the end of the tax.
EXECUTIVE
SESSION
Litigation
and Security: Commissioner Hearn moved to adjourn into
Executive Session to discuss litigation and security items. Commissioner Horgan
seconded the motion. The motion passed
unanimously.
The Board of
Commissioners adjourned to Executive Session at 7:32 p.m. and returned to
Official Session at 8:18 p.m.
Executive
Session Affidavit: Commissioner Frady moved to authorize
the Chairman to sign an Executive Session Affidavit stating litigation and
security items were discussed in Executive Session. Commissioner Hearn seconded the motion. The motion passed unanimously.
ADJOURNMENT
No further
business came before the Board so Chairman Smith adjourned the March 25, 2010
Board of Commissioners Meeting at 8:18 p.m.
_______________________
Floyd L.
Jones, Deputy Clerk