Action Agenda
Board of Commissioners
March 11, 2010
7:00 P.M.
The Board of Commissioners of Fayette County, Georgia, met
in Official Session on Thursday, March 11, 2010, at 7:00 p.m. in the Public
Meeting Room of the Fayette County Administrative Complex,
Commissioners
Present: Jack Smith, Chairman
Herb
Frady, Vice Chairman
Lee
Hearn
Robert
Horgan
Eric
Maxwell
Staff
Present: Jack
Krakeel,
Scott
Bennett,
Carol
Chandler, Executive Assistant
____________________________________________________________________________
Chairman Smith called the meeting to order.
Commissioner Lee Hearn offered the Invocation.
Pledge of Allegiance.
ACCEPTANCE
OF AGENDA: COMMISSIONER HORGAN MADE A MOTION TO ACCEPT THE AGENDA AS
PRESENTED. COMMISSIONER HEARN SECONDED THE MOTION. THE MOTION CARRIED 5-0.
Chairman Smith recognized Scout Troop #74 and remarked that
these scouts were working on their community badge.
PRESENTATION/RECOGNITION:
A. Presentation of a Proclamation to “Keep
Fayette First!” by partnering with the U.S. Census Bureau to help ensure a full
and accurate count in 2010.
CHAIRMAN SMITH
READ THE PROCLAMATION TO “KEEP FAYETTE FIRST” AND PRESENTED THIS TO MEMBERS OF
THE COUNTY’S COMPLETE COUNT
B. Presentation of a Proclamation
recognizing March 15 as the Birthday of the American Legion.
CHAIRMAN SMITH
READ THE PROCLAMATION RECOGNIZING MARCH 15 AS THE BIRTHDAY OF THE AMERICAN
LEGION AND PRESENTED THIS TO THE MEMBERS OF POST 105 AND POST 50.
PUBLIC
COMMENT:
NONE.
CONSENT
AGENDA: COMMISSIONER HORGAN REQUESTED THAT ITEM #4 BE REMOVED FOR
FURTHER DISCUSSION. COMMISSIONER HORGAN
MADE A MOTION TO APPROVE CONSENT AGENDA ITEMS #1-8 WITH THE EXCEPTION OF ITEM
#4 AS PRESENTED. COMMISSIONER HEARN
SECONDED THE MOTION. THE MOTION CARRIED
5-0.
1. Approval of staff’s recommendation to
award annual Bid #729 as a split award to E. R. Snell Contracting, Inc. and
C.W. Matthews, Inc. as primary vendors and C. W. Matthews, Inc. and E. R. Snell
Contracting, Inc. as secondary vendors for asphalt to be used in paving and
resurfacing projects.
2. Approval of staff’s recommendation to
award Bid #734 to Curb Specialist, Inc. as the primary vendor and to
Trammell-Horton Contracting LLC as the secondary vendor for an annual contract
for miscellaneous concrete work to be used in various construction and road
maintenance projects.
3. Approval of staff’s recommendation to
award Bid #735 to Peek Pavement Markings LLC for an annual contract for roadway
striping and pavement marking services to be used in various construction and
road maintenance projects.
4. Approval of staff’s recommendation to
award Bid #736 to Martin Edwards & Associates for grinding vegetative
debris at the Fayette County Transfer Station, in the amount of $39,500 and a
price per cubic yard of $1.20.
COMMISSIONER
HORGAN REMARKED THAT HE HAD SPOKEN WITH OTHER BIDDERS AND THEY HAD INDICATED
THAT THE COUNTY COULD DO SOME THINGS DIFFERENTLY WITH THIS GRINDING
CONTRACT. HE ASKED FOR THE BOARD
CONSIDERATION TO TABLE THIS ITEM IN ORDER TO LOOK AT OTHER AVENUES FOR THIS
PROCESS.
AFTER FURTHER
DISCUSSION, COMMISSIONER FRADY MADE A MOTION TO APPROVE STAFF’S RECOMMENDATION
TO AWARD BID #736 TO MARTIN EDWARDS & ASSOCIATES FOR GRINDING VEGETATIVE
DEBRIS AT THE
COMMISSIONER
HORGAN MADE A MOTION TO TABLE BID #736 FOR GRINDING OF VEGETATIVE DEBRIS AT THE
5. Approval of staff’s recommendation to
enter into an intergovernmental agreement with
6. Approval of staff’s recommendation for
the FY 2011budget calendar and budget parameters.
7. Approval of staff’s recommendation that
the County enter into a contract with Kucera International, Incorporated for
aerial orthophotography in the amount of $24,822.
8. Approval of minutes for Board of
Commissioners’ meeting held on February 25, 2010.
OLD
BUSINESS:
C. Consideration of staff’s recommendation
that the County’s employee health benefit be changed from a “fully insured”
plan to a “self-insured” plan.
COMMISSIONER
MAXWELL MADE A MOTION TO CONVERT THE COUNTY’S EMPLOYEE HEALTH INSURANCE FROM A
“FULLY INSURED” PLAN TO A SELF-INSURED PLAN; TO ENGAGE THE SERVICES OF MERITAIN
HEALTH AS THIRD PARTY ADMINISTRATOR FOR HEALTH, DENTAL, VISION AND FLEXIBLE
SPENDING ACCOUNTS; TO HAVE EMPLOYEE LIFE INSURANCE, AND SHORT AND LONG TERM
DISABILITY BENEFITS PROVIDED BY ASSURANT; THAT PACIFIC GENERAL FINANCIAL AND
SCOTT BURRELL CONTINUE TO SERVE AS THE COUNTY’S GROUP BENEFITS ADVISOR; AND
THAT THE CHAIRMAN BE AUTHORIZED TO EXECUTE ANY AND ALL DOCUMENTS NECESSARY TO
EFFECT THESE CHANGES, INCLUDING NON-RENEWAL NOTICES TO THE CURRENT PROVIDERS OF
THESE SERVICES, BC/BS AND GREATER LIFE. COMMISSIONER FRADY SECONDED THE
MOTION. THE MOTION CARRIED 5-0.
NEW
BUSINESS:
D. Consideration of staff’s recommendation to
establish a Pension Committee for the quarterly review of fund performance for
the County’s Defined Contribution Plan, 401A and 457B Retirement Plans.
CHAIRMAN SMITH
MADE A MOTION TO APPROVE THE FORMATION OF A PENSION COMMITTEE CONSISTING OF
BOARD OF COMMISSIONERS VICE CHAIRMAN HERB FRADY, THE
ADMINISTRATOR’S
REPORT:
NONE.
ATTORNEY’S
REPORT:
NONE.
STAFF
REPORTS:
NONE.
BOARD
REPORTS:
NONE.
EXECUTIVE
SESSION:
NONE.
ADJOURNMENT: Hearing no further business to come before the Board,
Chairman Smith adjourned the meeting at 7:40 p.m.
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