Action
Agenda
Board of Commissioners
January 6, 2010
3:30 P.M.
The Board of Commissioners of Fayette County, Georgia, met
in Official Session on Wednesday, January 6, 2010, at 3:30 p.m. in the
Commissioners’ Chambers,
Commissioners Present:
Staff Present: Jack
Krakeel,
Scott Bennett,
Carol Chandler, Executive Assistant
Floyd Jones, Deputy Clerk
____________________________________________________________________________________________________________________________________________
Call to Order,
Invocation, and Pledge to the Flag
Chairman Smith called the January 6, 2010 Board of Commissioners meeting to order at 3:33 p.m.
Acceptance of Agenda
Commissioner Horgan moved to accept the agenda as published. Commissioner Hearn seconded the motion. The motion passed unanimously.
ORGANIZATIONAL
SESSION:
A.
Election
of Board Chairman for the year 2010.
Commissioner Horgan moved to
reelect Chairman
B.
Election
of Board Vice-Chairman for the year 2010.
Chairman Smith moved to reelect
Vice-Chairman
CONSENT AGENDA:
Commissioner Horgan moved to approve Consent Agenda Items 1-17. Commissioner Hearn seconded the motion. The motion passed unanimously.
1.
Approval
of authorization to sign checks combining any of the following two signatures
for transactions exceeding $5,000:
Chairman, Vice-Chairman,
2.
Approval
of authorization to sign checks for transactions $4,999 or less: Chairman, Vice-Chairman,
3.
Approval
of the Chairman and Vice-Chairman to execute contracts, resolutions,
agreements, and other documents approved by and on behalf of the Board of
Commissioners.
4.
Approval
of proposed meeting schedule for 2010.
5.
Approval
of Resolution Number 2010-01 appropriating funds necessary for the annual lease
payment on the Jail Expansion and Justice Center.
6.
Approval
of Resolution 2010-02 renewing Resolution Number 90-07 which imposes a $1.50
monthly “911” charge upon each exchange access facility subscribed to by
telephone subscribers.
7.
Approval
of Resolution 2010-03 renewing Resolution Number 90-03A which imposes a $1.00
monthly “911” wireless enhanced charge upon each exchange access facility
subscribed to by telephone subscribers.
8.
Approval
of staff’s recommendation to adjust the county’s travel expense reimbursement
rate from $.451 cents to $.41 cents per mile effective January 1, 2010.
9.
Approval
of staff’s recommendation to award the county’s annual Bid #723 Janitorial
Services for paper supplies to various vendors.
10.
Approval
of staff’s recommendation to award the county’s annual Bid #724 Janitorial
Services for plastic products to various vendors.
11.
Approval
of staff’s recommendation to award the county’s annual Bid 725 Janitorial
Services for cleaning supplies to various vendors.
12.
Approval
of staff’s recommendation that the existing Subgrant Agreement with the
13.
Approval
of request from the Sheriff’s office to amend the Overtime Budget for the
Criminal Investigations Division by $3,339.31 for reimbursement for employees
assigned to work with various Federal Agencies.
14.
Approval
of staff’s request to extend the county’s existing annual asphalt agreement
with current vendors for an additional two months.
15.
Approval
of staff’s recommendation to transfer $4,300 from Contingency Funds to fund
Corrective Action Plan activities at the Public Works / Fleet Maintenance
property as required by the Georgia Environmental Protection Division.
16.
Approval
of staff’s recommendation to award Bid #728 Water Distribution Parts, to five
companies which were low bidders on items used by the Water System, for water
distribution system installation and repair.
17.
Approval
of minutes for the Board of Commissioners’ meeting held on December 10, 2009.
OLD BUSINESS:
C.
Continued
discussion of staff’s recommendation concerning a proposed policy for open
market purchases. This item was last
discussed during the November 4, 2009 Board of Commissioners Workshop Meeting.
Finance Director Mary Holland presented staff’s recommendation concerning a proposed policy for open market purchases. The Board directed Ms. Holland to draft an open market purchases policy and ordinance change, to consult with County Attorney Scott Bennett during their draftings, and to return with the documents at a later Board meeting for action.
NEW BUSINESS:
D.
The
Finance Department will provide an update on the County’s Purchasing Card
Program for activity occurring in Fiscal Year 2009.
Finance Director Mary Holland
provided the Board an update concerning
E.
Discussion
with GIS Steering Committee regarding grant opportunities for GIS aerial
photography.
Fire Marshal David Scarbrough, representing the GIS Steering Committee, discussed a GIS aerial photography project promoted by the Atlanta Regional Commission as well as a grant opportunity associated with the project.
Chairman Smith requested that the GIS Steering Committee’s recommendation to adopt a schedule which would place aerial photography in a capital improvement project rotation of every four years based on the identified benefits and that $40,000 remain in the 2014 capital improvement for aerials be addressed during the Fiscal Year 2011 budget meetings. The Board consented to the Chairman’s request.
Chairman Smith moved to approve the GIS Steering Committee’s recommendation to participate in the aerial photography project coordinated through the Atlanta Regional Commission by providing a letter of intent to the United States Geological Survey, the ARC, and Kucera International at a cost not to exceed $24,822.00, with funding to come from allocated funds within the CIP budget. Commissioner Frady seconded the motion. The motion passed unanimously.
Chairman Smith moved to authorize the GIS Steering Committee to apply for a 25% grant with the United States Geological Survey in the amount of $6,205.20, to be applied to the aerial photography project under discussion. Commissioner Frady seconded the motion. The motion passed unanimously.
ADMINISTRATOR’S
REPORT
GEBCorp Deduction Mag Media Format: County Administrator Jack Krakeel requested authorization for the Chairman to sign an agreement between Fayette County and Tyler Technologies, know as the GEBCorp Deduction Mag Media Forma, in the amount of $6,000 for the purpose of modifying the County’s payroll and accounting software enabling Fayette County to transmit employee retirement files to GEBCorp for each payroll processed in MUNIS that would detail employee withholdings and the employer’s share pertaining to the Defined Benefits Retirement Plan.
Commissioner Horgan moved to authorize the Chairman to sign an amendment to the Tyler Technologies contract at a cost of $6,000 to allow a modification to the County’s payroll and accounting software in order to transmit Defined Benefits retirement data to GEBCorp. Commissioner Frady seconded the motion. The motion passed 4-1 with Commissioner Maxwell voting in opposition.
2010 Board Retreat:
ATTORNEY’S REPORT
There was no Attorney’s Report.
STAFF REPORTS
Cancellation of the January 14, 2010 Board of Commissioners Meeting: County Clerk Carol Chandler informed the Board that only agenda item had been submitted for the January 14, 2010 Board of Commissioners Meeting and asked the Board to consider cancelling the meeting. Commissioner Frady moved to cancel the January 14, 2010 Board of Commissioners Meeting due to a lack of agenda items. Commissioner Horgan seconded the motion. The motion passed unanimously.
Groundbreaking for
the
BOARD REPORTS
Return of Value
Forms: Commissioner Maxwell reported
that Tax Commissioner
Potential Addition to
the Reward Money for the Horse Shot in Brooks: Commissioner Maxwell commented that one of
the most disturbing evens has recently occurred in
Captain Steve Coker of the Fayette County Sheriff’s Department reported that the investigation was still ongoing and leads were being followed up.
Commissioner Maxwell continued that he was absolutely incensed that this crime occurred in the Fayette community and that it has given the community a “black eye”> He mentioned that Neal Boortz had dedicated a great deal of time on his radio program to this problem and has dedicated some award money. He asked if there was a legal way the County Commission could contribute another $1,000 to the award fund, asked for County Attorney Scott Bennett to look into the legality of the County’s contributing to the award fund, and emphasized that he wanted the County Commission to send a message that “this kind of stuff is not going to be tolerated in this community”.
Chairman Smith noted that the Fayette County Sheriff’s
Department has money allocated for information retrieval and he asked the
Appreciation for
Chairman
EXECUTIVE SESSION
There was no Executive Session.
ADJOURNMENT
No further business came before the Board and Chairman Smith adjourned the January 6, 2010 Board of Commissioner’s meeting at 4:48 p.m.
_______________________________
Floyd L. Jones, Deputy Clerk