Action Agenda
Board of Commissioners
November 4, 2009
3:30 P.M.
The Board of Commissioners of Fayette County, Georgia, met in Official Session on Wednesday, November 4, 2009, at 3:30 p.m. in the Commissioners’ Conference Room, Suite 100, of the Fayette County Administrative Complex, 140 Stonewall Avenue, Fayetteville, Georgia.
Commissioners Present: Jack Smith, Chairman
Herb Frady, Vice Chairman
Lee Hearn
Robert Horgan
Eric Maxwell
Staff Present: Jack Krakeel, County Administrator
Scott Bennett, County Attorney
Carol Chandler, Executive Assistant
Floyd L. Jones Deputy Clerk
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Call to Order by Chairman.
Chairman Smith called the November 4, 2009 Board of Commissioners Workshop Meeting to Order at 3:32 p.m.
Acceptance of Agenda.
Commissioner Horgan moved to Accept the Agenda as published and Commissioner Hearn seconded the motion. The motion passed unanimously.
Chairman Smith asked the Board to consider the Agenda items located under New Business first before addressing the item listed under Old Business. The Board unanimously consented to the Chairman’s request.
NEW BUSINESS:
B. Consideration of a request from staff that the County’s purchasing policy be amended concerning open market purchases.
Finance Director Mary Holland explained staff’s request, told about the advantages that may be realized by amending the County’s purchasing policy, and answered questions from the Board. The Board gave further suggestions to the proposed amendments and expressed concerns. Chairman Smith asked Ms. Holland to provide him with the number of purchases and dollars that are under discussion at the $1,000 level, and he added he wanted to look at the audit detail showing how the proposed changes will be monitored. The Board directed Ms. Holland to return at a later date with the requested information.
C. Tyrone Police Chief Brandon Perkins, representing the Communications Board, would like to discuss the possibility of issuing requests for proposals that would provide for a consultant to do a needs assessment and provide information about available CAD systems for the 911 Communications Center.
Tyrone Police Chief Brandon Perkins, representing the Fayette County 911 Communications Board, made a presentation, asked the Board to consider authorizing the issuance of requests for proposals (RFP) that would provide for a consultant who would conduct a comprehensive needs analysis of and provide information about possible future Computer Aided Dispatch (CAD) systems for the 911 Communications Center, and answered questions from the Board. Additional explanation was provided by Director of Communications Cheryl Rogers, Assistant Director of Communications Peggy Glaze, and Peachtree City Police Chief H.C. “Skip” Clark. The Board authorized County Administrator Jack Krakeel to discuss the funding of a CAD system with the municipalities and authorized him to work with Chief Perkins in order to develop a proposal for the system detailing “needs” versus “wants” based on the funds agreed to between the municipalities and the County.
OLD BUSINESS:
A. Discussion of proposed amendments to the Fayette County Subdivision Regulations, in its entirety, and Article III Street Design Standards and Specifications of the Fayette County Development Authority.
Director of Public Works Phil Mallon, Director of Community Development Pete Frisina, Mr. Randy Boyd, and Mr. Larry Seabolt presented to and discussed the proposed amendments with the Board. The Board expressed some concerns and directed staff, including County Attorney Scott Bennett, to revise the proposed amendments as discussed and to return to a later Workshop Meeting.
ADMINISTRATOR’S REPORT
There was no Administrator’s Report.
ATTORNEY’S REPORT
Letter of Intent with Tyler Technologies: Commissioner Frady moved to authorize the Chairman to sig a Letter of Intent with Tyler Technology in the amount of $12,000, utilizing Contingency Funds, to establish a module within the County’s existing MUNIS system that would allow Human Resources to export employee retirement information to Mass Mutual with the understanding Mass Mutual has committed to reimbursing $6,000 of the cost back to Fayette County. Commissioner Horgan seconded the motion. The motion passed unanimously.
STAFF REPORTS
Update Regarding the Proposed Driveway Easement Policy: Director of Public Works Phil Mallon reminded the Board that a proposed Driveway Easement Policy was discussed during the October 7, 2009 Workshop Meeting during which time he was directed to discuss the policy with the Planning Commission. He said the Planning Commission was supportive of the concept of not charging or compensating property owners for improvements on private property, and the Planning Commission asked for the policy to include dates of applicability, to provide more detail for driveway specification, to provide a well-defined drawing and scope of work for each property, and to photography the area before work begins. The Planning Commission noted if the County is doing work on private property and makes a mistake, it needs to be held accountable for that error, and that the County needs to add more flexibility into the wording related to existing structures. He concluded that while he has not yet made the changes to the proposed policy document he would do so, provide the changes to County Attorney Scott Bennett, and then provide the proposed policy to the Board for review.
Request from Whitewater Creek Community Association and High Grove Subdivision: Director of Public Works Phil Mallon reported that Public Works received a formal request from Whitewater Creek Community Association and High Grove Subdivision to determine if a four-way stop or a multi-way stop is justified at the intersection of Quarters Road, Birkdale Drive, and Redwine Road. He said the study was conducted with help from the Fayette County Sheriff’s Department after which a lengthy response was written stating the intersections did not warrant a four-way stop. He said the finding was based on well established standards.
BOARD REPORTS
Recognition of Buildings and Grounds Staff: Commissioner Horgan wanted the Board to publically recognize Buildings and Grounds Director Greg Ownby and his staff for their good work renovating the grounds at the Historic County Courthouse. He said he has received a number of good comments regarding the work performed by staff.
Recognition of Commissioners Eric Maxwell and Lee Hearn: Commissioner Hearn noted that both he and Commissioner Maxwell had completed their required ACCG Commissioners certification. He also expressed gratitude to County Clerk Carol Chandler for accurately maintaining the training schedule.
EXECUTIVE SESSION
There was no Executive Session.
ADJOURNMENT
No further business came before the Board and Chairman Smith adjourned the November 4, 2009 Workshop Meeting at 5:39 p.m.
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Floyd L. Jones, Deputy Clerk