Action Agenda

Board of Commissioners

August 5, 2009

3:30 P.M.

The Board of Commissioners of Fayette County, Georgia, met in Official Session on Wednesday, August 5, 2009, at 3:30 p.m. in the Commissioners’ Conference Room, Suite 100, of the Fayette County Administrative Complex, 140 Stonewall Avenue, Fayetteville, Georgia

Commissioners Present:              Jack Smith, Chairman

Herb Frady, Vice-Chairman

Lee Hearn

Robert Horgan

Eric Maxwell

Staff Present:                                                                                     Jack Krakeel, County Administrator

                                                                                                                                                Scott Bennett, County Attorney

                                                                                                                                                Carol Chandler, Executive Assistant

Karen Morley, Chief Deputy Clerk

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3:32:28 PM

Call to Order by Chairman.

Chairman Smith called the August 5, 2009 Board of Commissioners Meeting to order at 3:32 p.m.

3:32:35 PM

Acceptance of Agenda.

Commissioner Horgan moved to accept the agenda as published.  Commissioner Maxwell seconded the motion.  The motion passed unanimously.

OLD BUSINESS:

3:32:56 PM

A. Update and continued discussion of creating a stormwater utility by the staff of the Stormwater Management Department.

Developmental Engineer Bryan Keller reminded the Board that, during the February 12, 2009 Commission Meeting, the Stormwater Management Department was directed to engage the County’s various municipalities to determine if they were willing to begin a Feasibility Study for Fayette County regarding the creation of a consolidated Stormwater Utility, and he reported that the Town of Tyrone, the Town of Brooks, and the Town of Woolsey agreed to participate in the study.  Discussion followed regarding how to start and fund the Feasibility Study and what should be entailed in the study.

County Administrator Jack Krakeel clarified that, during the August 13 ,2009 Commission Meeting, staff would be seeking the Board’s authorization to develop and issue a Request for Proposal, or RFPs, for the development of a Feasibility Study, and after the RFP process has been completed staff would return to the Board making a recommendation on which firm could provide the best service, at which time the cost of the study , the source of funding for the study, and the timeframe for completing the study will be decided.  He emphasized that there would be no allocation of funds or vote taken at the today’s meeting.

Commissioner Hearn mentioned that the County needs to be careful to determine what was expected to be accomplished with the Feasibility Study and needed to carefully identify what action items that County wanted to take on.  He suggested staff look at criteria used by other jurisdictions during their RFP processes, and he said he wanted to see an RFP based on qualifications, determined by what firms have completed similar Feasibility Studies or have worked with similar sized counties and how well they performed their work.  He further encouraged staff to send draft copies of the RFP to several of the counties’ departments for peer review in order to determine if there were aspects that have been omitted or need improvement before they are officially issued.

The Board took no action during this discussion.

NEW BUSINESS:

3:54:35 PM

B. Discussion of a request that Peachtree City’s Dive Team be allowed to train at Lake Horton and Lake Kedron.

Utilities System Director Tony Parrott and Assistant Chief of Training and Special Operations for the Peachtree City Fire Department, Joe O’Connor, explained and discussed Peachtree City’s Dive Team’s request to train at Lake Horton and Lake Kedron, including some of the restrictions imposed on the Team in order to train at the lakes.  Asst. Chief O’Connor stated that aver a recent meeting with the Water Committee, Peachtree City proposed a couple of changes to the Memorandum of Understanding, and he stated there were some restrictions imposed on Lake Kedron that he was unsure were needed to be applied to that lake.

Commissioner Hearn and Chairman Smith stressed that the Dive Team’s jet ski should be used judiciously and conditional with the training exercises only.  Asst. Chief O’Connor replied that would be the only way the jet ski would be used.  Chairman Smith asked for language to be included in the Memorandum of Understanding specifying the conditional use of jet skis on the County’s reservoirs.

Asst. Chief O’Connor noted that Lake Horton is near Spalding County and that Spalding County is one of the very few neighbors Fayette County has who’s Sheriff’s Department maintains an underwater recovery team.  He asked for the option to invite Spalding County’s Diving Team to participate in the training.  County Administrator Jack Krakeel mentioned a point of clarification needed to be made with respect to including other dive teams being a part of the training exercise.  He stated that while he was not opposed to other dive team members training with the Peachtree City Dive Team, the County needed to be cautious that it does not have two or more dive teams training in the lakes.

The Board directed that the amended Memorandum of Understanding be placed on the August 13, 2009 Consent Agenda.

ADMINISTRATOR’S REPORT

There was no Administrator’s Report.

ATTORNEY’S REPORT

There was no Attorney’s Report.

STAFF REPORTS

4:15:47 PM

Notice of Hearing to Set 2009 Millage Rates:  Finance Director Mary Holland provided the Board with an update regarding the proposed 2009 Millage Rates, gave the Board a copy of the newspaper advertisement required to be published in the County’s legal organ prior to the August 27, 2009 Board of Commissioners meeting, and discussed the proposed millage rates with the Board.  She added that staff is recommending millage rates consistent with last year’s millage rates which would continue to generate enough funds to meet the obligations detailed in the Fiscal Year 2010 budget.

Commissioner Frady moved to approve the publication of the 2009 Millage Rates in the County’s legal organ.  Commissioner Horgan seconded the motion.  The motion passed unanimously.

BOARD REPORTS

4:34:26 PM

Snead Road and Redwine Road:  Commissioner Maxwell stated he had driven on Snead Road yesterday and it looked like there was good progress taking place on the road.  He said no work was occurring on the road, he assumed, because of the wet weather conditions in the past several days.

Commissioner Maxwell continued that he had recently driven on Redwine Road and noticed new asphalt and a temporary center-line on a portion of the road.  He expressed concern with construction work occurring on the road on the first day of school, August 10, stating the new influx of traffic in an already congested area could be problematic.  He asked for the Board to consider limiting the construction of work on Redwine Road on August 10 in order to cause as little disruption to traffic as possible.

County Administrator Jack Krakeel interjected he had this conversation with the Public Works Department and while he thought everyone was under the impression that the entirety of Redwine Road  would be repaved, he understands that the construction work would begin at SR 74 and terminate at Harris Road.  He explained that the remainder of Redwine Road was tested, found to be in good condition, and was not a candidate for full-depth reclamation or over-topping at this time.  He concluded that the work crew would move from Redwine Road to Banks Road and then eventually to Gingercake Road.

Commissioner Maxwell reiterated, if the work was not completed on Redwine Road prior to August 10, he wanted a contingency plan for the 8:00 a.m. and the 3:00 p.m. hours so that construction work is not occurring during school hours since the road is already a construction area which is already clogged with traffic, and since traffic will certainly increase with the influx of school traffic.  Chairman Smith noted similar problems could occur on Banks Road and that work is currently taking place on that road.

Mr. Krakeel replied he would talk to staff and Mr. David Jaeger about the Board’s concern in an effort to coordinate the construction work with peak school hours in order to minimize disruptions.

EXECUTIVE SESSION

There was no Executive Session.

4:38:45 PM

ADJOURNMENT

Chairman Smith adjourned the August 5, 2009 Board of Commissioners Workshop Meeting at 4:48 p.m.

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Floyd L. Jones, Deputy Clerk