Action Agenda

Board of Commissioners

July 1, 2009

 3:30 P.M.

                                   

The Board of Commissioners of Fayette County, Georgia, met in Official Session on Wednesday, July 1, 2009, at 3:30   p.m. in the Commissioners’ Conference Room, Suite 100, of the Fayette County Administrative Complex, 140 Stonewall Avenue, Fayetteville, Georgia.

 

            Commissioners Present:                 Jack Smith, Chairman

                                                                        Herb Frady, Vice Chairman

                                                                        Lee Hearn

                                                                        Robert Horgan

                                                                        Eric Maxwell

                                                                       

            Staff Present:                                                Scott Bennett, County Attorney

                                                                        Carol Chandler, Executive Assistant

                                                                        Karen Morley, Chief Deputy Clerk

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3:32:04 PM

Chairman Smith called the meeting to order. 

 

3:32:12 PM

ACCEPTANCE OF AGENDA:

COMMISSIONER HORGAN MADE A MOTION TO APPROVE THE AGENDA AS PRESENTED.  COMMISSIONER HEARN SECONDED THE MOTION.  THE MOTION CARRIED 5-0.                       

 

OLD BUSINESS:

 

3:32:31 PM

A.         Consideration of the proposed revisions to the Fayette County Comprehensive Plan Future Land Use Map and Land Use Element Text regarding the SR 74 North Corridor; and proposed amendments to the Fayette County Zoning Ordinance associated with the SR 74 North Corridor.

 

DIRECTOR OF COMMUNITY DEVELOPMENT PETE FRISINA DISCUSSED THIS ITEM WITH THE BOARD AND THERE WAS A CONSENSUS BY THE BOARD FOR HIM TO PRESENT THIS TO THE BOARD AT A PUBLIC HEARING IN AUGUST.

 

3:49:52 PM

B.         Update on the landscaping project at the Old Courthouse.

 

DIRECTOR OF MAINTENANCE GREG OWNBY DISCUSSED THIS ITEM WITH THE BOARD AND THERE WAS A CONSENSUS BY THE BOARD FOR HIM TO PROVIDE FURTHER INFORMATION ON THIS PROJECT AT THE JULY 9TH BOARD OF COMMISSIONERS’ MEETING.

 

NEW BUSINESS:

 

4:09:01 PM

C.        Discussion of request from Attorney Jason Thompson that consideration be given to amending the County’s Zoning Ordinance related to the requirements for the size and pitch of gasoline canopy roofs located in the County’s Overlay Zones.

 

THE BOARD DISCUSSED THIS ITEM WITH REPRESENTATIVES OF RACE TRAC, INC. AND DIRECTED STAFF TO REVIEW THE COUNTY’S ZONING ORDINANCE AND BRING THEIR RECOMMENDATION BACK TO THE BOARD AT A FUTURE MEETING.

 

4:29:16 PM

D.        Consideration of a report from the Stormwater Department concerning a change in Fayette County’s National Flood Insurance Program Community Rating System score which will result in a decrease in flood insurance premiums. 

 

ENVIRONMENTAL PROGRAMS ENGINEER VANESSA BIRRELL REPORTED TO THE BOARD THAT FAYETTE COUNTY’S NATIONAL FLOOD INSURANCE PROGRAM COMMUNITY RATING SYSTEM SCORE FOR UNINCORPORATED FAYETTE COUNTY WAS IMPROVED FROM A SCORE OF 7 TO 6 AS A RESULT OF AN AUDIT CONDUCTED BY THE NFIP.  SHE STATED THIS NEW RATING WILL REDUCE FLOOD INSURANCE PREMIUMS BY 5% AND BECOME EFFECTIVE ON OCTOBER 1, 2009.

 

ADMINISTRATOR’S REPORT:

NONE.

 

ATTORNEY’S REPORT:

 

4:33:42 PM

CONTRACT AWARDED TO THE MILLER GROUP, INC.: Attorney Scott Bennett asked for the Board’s consideration for authorization for the Chairman to execute a contract with The Miller Group, Inc. for Asphalt Resurfacing with Full Depth Reclamation for Fayette County in the amount of $2,932,383.50. 

 

COMMISSIONER FRADY MADE A MOTION TO AUTHORIZE THE CHAIRMAN TO EXECUTE A CONTRACT WITH THE MILLER GROUP, INC. FOR ASPHALT RESURFACING WITH FULL DEPTH RECLAMATION FOR FAYETTE COUNTY IN THE AMOUNT OF $2,932,383.50. COMMISSIONER HEARN SECONDED THE MOTION. THE MOTION CARRIED 5-0.

STAFF REPORTS:

 

4:34:40 PM

UPDATE ON WEST FAYETTEVILLE BYPASS PHASE II: Carlos Christian of the Road Department updated on the Board on the status of the West Fayetteville Bypass Phase II.

 

4:53:01 PM

WATERING RESTRICTIONS STILL IN PLACE: Water System Director Tony Parrott reported that a notice would go out to water customers reminding them that watering restrictions were still in place for odd/even watering and no watering on Friday. 

 

BOARD REPORTS:

NONE.

 

EXECUTIVE SESSION:

 

4:56:01 PM

COUNTY ATTORNEY SCOTT BENNETT: County Attorney Scott Bennett requested an Executive Session to discuss litigation.

 

COMMISSIONER HEARN MADE A MOTION TO ADJOURN THE MEETING TO EXECUTIVE SESSION TO DISCUSS LITIGATION. COMMISSIONER HORGAN SECONDED THE MOTION.  THE MOTION CARRIED 5-0.

 

CHAIRMAN SMITH RECONVENED THE MEETING TO OPEN SESSION AND ANNOUNCED THAT NO ACTION WAS TAKEN.

 

5:18:25 PM

COMMISSIONER HEARN MADE A MOTION TO AUTHORIZE THE CHAIRMAN TO EXECUTE THE EXECUTIVE SESSION AFFIDAVIT AFFIRMING THAT LITIGATION WAS DISCUSSED IN EXECUTIVE SESSION.  COMMISSIONER HORGAN SECONDED THE MOTION.  THE MOTION CARRIED 5-0. 

 

5:18:47 PM

ADJOURNMENT:

CHAIRMAN SMITH ADJOURNED THE MEETING AT 5:18 P.M.

 

 

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Karen Morley, Chief Deputy Clerk