Action Agenda
Board of Commissioners
April 9, 2009
7:00 P.M.
The
Board of Commissioners of Fayette County, Georgia, met in Official Session on
Thursday, April 9, 2009, at 7:00 p.m. in the Public Meeting Room of the Fayette
County Administrative Complex,
Commissioners Present: Jack
Smith, Chairman
Herb
Frady, Vice Chairman
Lee
Hearn
Robert
Horgan
Eric
Maxwell
Staff Present: Jack Krakeel,
Scott
Bennett,
Carol
Chandler, Executive Assistant
Karen
Morley, Chief Deputy Clerk
____________________________________________________________________________
Chairman
Smith called the meeting to order.
Commissioner
Hearn offered the Invocation.
Pledge
of Allegiance.
ACCEPTANCE OF AGENDA: COMMISSIONER
HORGAN MADE A MOTION TO ACCEPT THE AGENDA AS PRESENTED. COMMISSIONER HEARN SECONDED THE MOTION,
DISCUSSION FOLLOWED. CHAIRMAN SMITH
REQUESTED ITEM NO. 12 UNDER THE CONSENT AGENDA BE MOVED TO NEW BUSINESS AS
LETTER G. THE MOTION CARRIED 5-0.
PRESENTATION/RECOGNITION:
A. Presentation
of the Government Finance Officers Association’s Distinguished Budget Award for
Fayette County’s annual budget for the fiscal year ending June 30, 2008.
THE BOARD RECOGNIZED CHIEF
FINANCIAL OFFICER MARY
B. Proclamation
recognizing Fayette County 911 Communications professionals and “National
Telecommunicators’ Week” for April 12 - April 18, 2009 in Fayette County.
CHAIRMAN SMITH READ AND THE BOARD
PRESENTED A PROCLAMATION RECOGNIZING
PUBLIC COMMENT:
KATHY ALLGOOD: Kathy Allgood commented on the number of non
VIC REMENESKI: Vic Remeneski commented on the defined benefits plan that
was listed on the agenda for consideration.
He cautioned the Board that once this plan was put into effect, it would
be very hard to get out of the plan.
ANGELA HINTON FONDA: Angela Hinton Fonda commented on the defined benefits plan
that was proposed for
PAT HINCHEY: Pat Hinchey read part of a letter that he presented to the
Board regarding the defined benefits plan that was proposed for
BOB ROSS: Bob Ross presented a handout to the Board illustrating
Georgia Government Funding Trends, adjacent County defined benefit plans and
several recommendations for the Board’s consideration. He noted that the counties with defined
benefit plans adjacent to
CONSENT AGENDA: COMMISSIONER
FRADY MADE A MOTION TO APPROVE CONSENT AGENDA ITEM NOS. 1, 2, 3, 4, 5, 6, 7, 8,
9, 10, 11 AND 13 AS PRESENTED.
COMMISSIONER HORGAN SECONDED THE MOTION.
THE MOTION CARRIED 5-0.
1. Approval of
recommendations from the Tax Assessor’s Office regarding requests for tax
refunds.
2. Approval of
staff’s recommendation to close CIP Project 8220C
3. Approval of
Sheriff’s Department request to amend the Overtime Budget Account for the
Criminal Investigation Division by $2,633.33 for reimbursement for employees
assigned to work with various Federal Agencies.
4. Approval of
Sheriff’s Department request to amend the Overtime Budget Account for the
Criminal Investigation Division by $1,061.55 for reimbursement for employees
assigned to work with various Federal Agencies.
5. Approval of
Sheriff’s Department request to allow for disposition of training handguns,
conversion kits and training ammunition determined to be of no further use to
the Department.
6. Approval of
the Water System Director’s recommendation for approval to extend Bid #649,
Water Bills and Envelopes, to the two lowest bidders, H.B. Solutions, Inc. and
If It’s Printed.
7. Approval of
staff’s recommendation to award annual Bid #701 to Pittstop Enterprises as the
primary provider and Lester Peek Grading and Hauling, Inc. as the secondary
provider for hauling services.
8. Approval of
staff’s recommendation to award annual Bid #702 Asphalt to E. R. Snell
Contractors, Inc. and an alternate bid to C. W. Matthews Contracting, Inc. as
providers of asphalt for paving and resurfacing projects.
9. Approval of
staff’s recommendation to award Bid #703 to Mid State Construction &
Striping, Inc. for the County’s annual contract for roadway striping at a rate
of $415 per line mile.
10. Approval of
staff’s recommendation to award Bid #704 to Blacklidge Emulsions, Inc. as the
annual provider for CRS-2h tack material for road paving and resurfacing
projects.
11. Approval of
Water Committee’s recommendation to allow
Item No. 12 was removed from
Consent Agenda and placed under New Business as item G.:
12. Approval of
staff’s recommendation to dispose of 33 surplus vehicles no longer of use by
listing them for sale on the GovDeals internet site.
13. Approval of
minutes for Board of Commissioners’ meetings held on March 4, 2009, March 12, 2009 and Special Called Meeting
held on March 23, 2009.
OLD BUSINESS:
C. Consideration of
a recommendation by the Retirement Study Committee that the Association of
County Commissioners of Georgia/Government Employee Benefits Corporation of
Georgia be the designated vendor to provide a Defined Benefit Retirement Plan
for Fayette County employees.
COMMISSIONER HORGAN MADE A MOTION
TO APPROVE THE RETIREMENT STUDY COMMITTEE’S RECOMMENDATION THAT THE ASSOCIATION
OF COUNTY COMMISSIONERS OF
D.
Consideration of staff’s recommendation for a designated vendor to
provide the County’s employee health insurance services.
HUMAN RESOURCES DIRECTOR CONNIE
BOEHNKE UPDATED THE BOARD ON THE COUNTY’S EMPLOYEE HEALTH INSURANCE SERVICES
AND STATED THAT A FORMAL RECOMMENDATION WOULD BE MADE AT THE APRIL 23, 2009
BOARD OF COMMISSIONERS’ MEETING.
NEW BUSINESS:
E. Consideration
of staff’s recommendation to renew the County’s Workers Compensation Insurance
coverage with Midwest Employers Casualty Company and for third party services
provider Underwriters Safety & Claims, Inc.
COMMISSIONER HORGAN MADE A MOTION
TO APPROVE STAFF’S RECOMMENDATION TO RENEW THE COUNTY’S WORKERS COMPENSATION
INSURANCE COVERAGE WITH MIDWEST EMPLOYERS CASUALTY COMPANY AND FOR THIRD PARTY
SERVICES PROVIDER UNDERWRITERS SAFETY & CLAIMS, INC. COMMISSIONER HEARN
SECONDED THE MOTION. THE MOTION CARRIED
5-0.
F. Consideration
of a request by the Fayette Heritage Project that the Buildings and Grounds
Department be allowed to build and install corner and gate posts at the county
owned
COMMISSIONER HORGAN MADE A MOTION
TO APPROVE THE REQUEST BY THE FAYETTE HERITAGE PROJECT THAT THE BUILDINGS AND
GROUNDS DEPARTMENT BE ALLOWED TO BUILD AND INSTALL CORNER AND GATE POSTS AT THE
COUNTY OWNED
Item No. 12 moved from Consent
Agenda:
G. Approval of
staff’s recommendation to dispose of 33 surplus vehicles no longer of use by
listing them for sale on the GovDeals internet site.
COMMISSIONER FRADY MADE A MOTION
TO APPROVE STAFF’S RECOMMENDATION TO DISPOSE OF 32 SURPLUS VEHICLES NO LONGER
OF USE BY LISTING THEM FOR
ADMINISTRATOR’S REPORT:
GRADUATION CEREMONY FOR THE
INDUCTION OF NEW CERTIFIED PUBLIC SAFETY PERSONNEL:
ATTORNEY’S REPORT:
ECO-SOUTH AGREEMENT FOR
MITIGATION WORK AT THE PIGEON CREEK SITE: County Attorney Scott Bennett asked for the Board’s consideration
to authorize the Chairman to execute the contract with Eco-South, Inc. to do
mitigation work for the County at the Pigeon Creek Site in the amount of
$583,494.
COMMISSIONER FRADY MADE A MOTION
TO AUTHORIZE THE CHAIRMAN TO EXECUTE THE CONTRACT WITH ECO-SOUTH, INC. TO DO
MITIGATION WORK FOR THE
TRAMMELL-HORTON CONTRACTING LLC
AGREEMENT FOR FENCING AT MITIGATION SITES: County Attorney Scott Bennett asked for the Board’s
consideration to authorize the Chairman to execute the agreement with
Trammell-Horton Contracting LLC for fencing at mitigation sites in the amount
of $176,343.
COMMISSIONER FRADY MADE A MOTION
TO AUTHORIZE THE CHAIRMAN TO EXECUTE THE AGREEMENT WITH TRAMMELL-HORTON
CONTRACTING LLC FOR FENCING AT MITIGATION SITES IN THE AMOUNT OF $176,343.
COMMISSIONER HORGAN SECONDED THE MOTION.
THE MOTION CARRIED 5-0.
INTERGOVERNMENTAL AGREEMENT WITH
PEACHTREE CITY REGARDING PAVING ½ MILE PORTION OF REDWINE ROAD: County Attorney Scott Bennett asked for the Board’s
consideration to authorize the Chairman to execute the Intergovernmental
Agreement with Peachtree City regarding reimbursement to the County for
materials and striping for the repaving ½ mile of Redwine Road.
COMMISSIONER HORGAN MADE A MOTION
TO AUTHORIZE THE CHAIRMAN TO EXECUTE THE INTERGOVERNMENTAL AGREEMENT WITH
STAFF REPORTS:
NONE.
BOARD REPORTS:
NONE.
EXECUTIVE SESSION:
NONE.
ADJOURNMENT: COMMISSIONER
HEARN MADE A MOTION TO ADJOURN THE MEETING AT 8:35 P.M. COMMISSIONER HORGAN SECONDED THE MOTION. THE MOTION CARRIED 5-0.
___________________________
Karen Morley, Chief Deputy Clerk