Action
Agenda
Board of Commissioners
February 26, 2009
7:00 P.M.
The Board of
Commissioners of Fayette County, Georgia met in Official Session on February 26,
2009, at 7:00 p.m. in the Public Meeting Room of the Fayette County
Administrative Complex,
Commissioners Present:
Staff Present:
Jack Krakeel,
Scott Bennett,
Carol Chandler, Executive Assistant
Floyd Jones, Deputy Clerk
Call to Order, Invocation, and Pledge of
Allegiance
Chairman Smith
called the February 26, 2009 Board of Commissioners meeting to order at 7:02
p.m.
Commissioner Hearn
gave the invocation.
Chairman Smith led
the audience in the Pledge of Allegiance.
Acceptance of
Agenda
Commissioner Horgan
moved to accept the agenda as published.
Commissioner Frady seconded the motion. The motion passed
unanimously.
PRESENTATION/RECOGNITION:
A.
Recognition of Eagle Scout Alex Smith
Chairman Smith and the Commissioners
recognized Eagle Scout Alex Smith, thanked him for his contribution to
PUBLIC
COMMENT:
Ms. Alice Jones: Ms. Alice Jones, a resident of
CONSENT
AGENDA:
Commissioner Horgan
moved to approve Consent Agenda Items 1-7 and was seconded by Commissioner
Hearn. Chairman Smith asked for
Consent Agenda Item 2 to be removed from consent for discussion. Commissioner Horgan amended his motion
to approve Consent Agenda Items 1-7 with the exception of Consent Agenda Item
2. Commissioner Hearn seconded the
amended motion. The motion passed
unanimously.
1.
Approval of staff’s recommendation to close capital and CIP project
accounts and move remaining funds to the contingency
account.
2.
Approval of staff’s recommendation to move funds from individual
department budgets to the county’s Contingency Account and to provide additional
funding to the Elections Department.
Specified funds were identified during the mid-year budget review as
areas where a cost savings can occur.
3.
Approval of the Sheriff’s Department’s request to amend the Overtime
Budget for the Criminal Investigation Division by $5,459.73 for reimbursement of
employees assigned to work with various Federal
agencies.
4.
Approval of request from the Sheriff’s Department to authorize execution
of tag and title documents for acquisition of four (4) new vehicles to be
purchased with Federal Seizure funds.
5.
Approval of staff’s request to increase the Library’s Donation Revenue
Account and the Books and Materials Expenditure Account by $2,000 in order to
recognize a donation from the
6.
Approval of staff’s recommendation to extend an existing contract with
Hanson Aggregates, referred to as Bid #657 Gravel and Rock, from March 30, 2009
to March 30, 2010.
7.
Approval of minutes for Board of Commissioner Meetings held on February
4, 2009 and February 12, 2009.
Consent Agenda Item 2: Chairman Smith said the reason he asked for
Consent Agenda Item 2 to be removed for discussion was because the amount
indicated in the agenda package changed, and he asked Finance Director Mary
Holland to explain the change.
Commissioner Frady moved to approve staff’s recommendation to move funds
from individual department budgets to the county’s Contingency Account as
provided and discussed.
Commissioner Horgan seconded the motion. The motion passed
unanimously.
OLD BUSINESS:
B.
Representatives from TDK have requested a hearing with the Board of
Commissioners concerning a request for tax refunds. This request was last discussed at the
January 22, 2008 Board of Commissioners meeting.
The representatives
from TDK did not appear for the hearing they had requested before the Board of
Commissioners. County Attorney
Scott Bennett reported that staff was recommending that TDK’s request be
denied. Commissioner Maxwell moved
to deny TDK’s request for a refund due to the lack of a representative from TDK
being present. Commissioner Frady
seconded the motion. The motion
passed unanimously.
NEW BUSINESS:
C.
Consideration of a request from Fayette Senior Services to allow them to
expand the use of their site to include a therapeutic
garden.
Commissioner Frady
moved to approve Fayette Senior Services’ request to expand the use of their
site to include a therapeutic garden.
Commissioner Horgan seconded the motion. The motion passed
unanimously.
ADMINISTRATOR’S
REPORT
Shredding of Non-Essential Records: County Administrator Jack Krakeel reported
that the Building and Grounds Department has completed the process of shredding
outdated and non-essential records, that Fayette County’s records are consistent
with the State’s Retention Schedule, and the County was able to save
approximately $5,000 in various elements of the records shredding
process.
Recreation Program and Youth Associations
Policies and Procedures Manual:
County Administrator
Jack Krakeel reported that the Recreation Program and Youth Associations
Policies and Procedures Manual is about to be completed, should be available for
consideration in two weeks, and will be brought before the Board in early
April.
ATTORNEY’S REPORT
Update on Eco-South Incorporated
Contract: County Attorney Scott Bennett reminded the
Board that during the February 12, 2009 Board of Commissioners meeting an
Eco-South Incorporated contract was discussed pertaining to a specific
mitigation site known as the Johnson tract. He reported that he has been in contact
with Eco-South’s representatives, that they have
reached an understanding, and the understanding is being put into contract
form. He did not anticipate any
problems and said once the understanding is in contract form he will bring it to
the Board for approval.
Approval of Q.T. Contracting Incorporated
Contract: County Attorney Scott Bennett reminded the
Board that it had approved Bid #P684 for the installation of an air conditioning
unit for computer equipment located in the Fayette County Administration
Building and the Fayette County Jail, contingent upon the contractor gaining
certification to work on the specific type of equipment. He stated that certifications have been
met and the contract is ready for approval. Commissioner Maxwell moved to authorize
the Chairman to sign the contract with Q.T. Contracting, Incorporated, doing
business as Powers Heating and Air, in the amount of $92,395.62. Commissioner Frady seconded the
motion. The motion passed
unanimously.
STAFF REPORT
There were no staff
reports.
BOARD REPORT
First
EXECUTIVE SESSION
Real Estate Acquisition and Litigation: County Attorney Scott Bennett reported that
real estate acquisition and litigation items needed to be discussed in Executive
Session. Commissioner Horgan moved
to adjourn into Executive Session to discuss real estate and litigation
items. Commissioner Hearn seconded
the motion. The motion passed
unanimously.
The Board adjourned
into Executive Session at 7:44 p.m. and returned to Official Session at 8:20
p.m.
Executive Session Affidavit: Commissioner Hearn moved to authorize the
Chairman to sign an Executive Session Affidavit stating that real estate
acquisition and litigation items were discussed in Executive Session. Commissioner Horgan seconded the
motion. The motion passed
unanimously.
ADJOURNMENT
Commissioner Hearn
moved to adjourn the February 26, 2009 Board of Commissioners Meeting and was
seconded by Commissioner Horgan.
The motion passed unanimously.
Chairman Smith
adjourned the February 26, 2009 Board of Commissioners Meeting at 8:21
p.m.
______________________________
Floyd L. Jones, Deputy
Clerk